May 2022

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

Printable pdf Minutes of Meeting 10 May 2022

MINUTES OF MEETING – Tuesday, 10 May 2022, held at the Maldon Little Ship Club

PRESENT:
I Hiner (Vice Chairman)
M Gibson (Treasurer)
N Cardy
G Courtney
John Dines
P Ellum
D Patient
A Wiseman

55               APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, N Harrisson, K Lagan.

56               DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

57               MINUTES – MEETING 22 March 2022
The Minutes of the Ordinary Meeting held on 22 March 2022 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 22 March 2022 be confirmed as a correct record, with one correction Minute 47 b) should read £600 not £60.

58               MATTERS ARISING
Minute 50
G Courtney enquired if there had been any news regarding the planning application.  MDC had not yet published the planning decision
Minute 54 Item d)
G Courtney enquired if the Blackwater Sailing Club marker buoy had been moved.  P Ellum would contact BSC about this with a view to allow space for eg three dinghies to round it.

59               CLERK’S REPORT
Item 1.       Trinity House inspection of Local Aids to Navigation
Trinity House Inspector of Seamarks, Jonathan Kidd, would be inspecting the aids to navigation on 18 May 2022.  It would not be necessary for a Commissioner to meet them.  However, as usual, they have asked for the name and telephone number of our representative should it be necessary to contact them.
The Clerk would give them N Cardy’s number.

Item 2.       Port Marine Safety Code
This is due for External Review in July 2022.  The External Review has been done in the past by Nigel Harmer, River Bailiff.
This was discussed.  In order to ensure quality of review by varying the External Reviewer, ie “a fresh pair of eyes”, the Harbour Master at Burnham on Crouch would be approached.

Item 3.       Responses to Consultation on Harbour Dues
Currently the Blackwater Sailing Club, Maldon Harbour Heritage Association and Jamie Clay have responded that they would like to participate.
A notice would be produced to be posted on noticeboards etc.  Commissioners would post on specified noticeboards.
Item 4.       Harbour Dues – Outstanding Invoice
Payment is due on 10 May 2022.
Item 5.       Update from Maldon District Council.  There were no items.

60               TREASURER’S REPORT
The Treasurer reported little change.  The MHIC account balance was £11,357.

61               FOLLOWING JIM DINES STANDING DOWN FROM THE POSITION OF CHAIRMAN, TO ELECT A CHAIRMAN
On being duly proposed and seconded it was AGREED that Gerry Courtney be elected as Chairperson for the ensuing year to June 2023.

62               FOLLOWING IAN HINER RETIRING FROM THE COMMISSIONERS, TO ELECT A VICE CHAIRMAN
On being duly proposed and seconded it was AGREED that David Patient be elected as Vice Chairperson for the ensuring year to June 2023.
Commissioners thanked I Hiner for his valuable service and wished him well for the future.

63               BUOY REPORT
Stock would be removed from I Hiner’s premises when convenient.
Inspection carried out over low water 22 April 2022 and afloat on tide 4 May 2022.
Inspection carried out afloat 4 May 2022
Harbour Limit Port – Good condition.  Old style light fitted. (New galvanised centre and pennant fitted 6 August 2021.)
Note as previously reported close proximity of BSC Yellow racing buoy, 20 m approx upstream.
Harbour Limit Starboard – Good condition.  (New pennant fitted 6 August 2021. New galvanised centre fitted 9 December 2021.)
No 9 Stbd – (Fibreglass buoy)  NEW small mechanical impact damage seen mid side.  Further examination required.  Photo taken.  Bottom weedy and slight bird fouling.
No 10 Port – (Heavy fibreglass buoy)  Light has condensation in top of lens.  Good condition.  Slight bird fouling.  Additional bird scaring required.
No 11 Stbd – (Fibreglass buoy.)  Good condition.  Slight bird fouling.
No 12 Port – Good condition and clean.  Old style light fitted.  (New galvanised centre fitted 9 December 2021.)
No 13 Stbd – Heavy bird fouling cleaned off.  OK.
No 14 Port – (Fibreglass buoy.)  Good condition.  Some bird fouling on top.  Cleaned as possible.
No 15 Stbd – Good condition.  Old style light fitted.
No 16 Port – Light bottom fouling cleaned off, galvanised centre mooring pin, link and steel shackle inspected, some erosion/corrosion evident..  Will require renewal in approx 1 year.  Pennant top OK, but not protection sleeve fitted.  Good condition.
No 17 Stbd – Buoy cleaned, OK.
No 19 Stbd – The number 9 has blisters under.  Buoy cleaned.
Inspection and work carried out over ebb tide and low water, 22 April 2022
No 19 – Lifted on board.  Bottom fouling removed.  Inspected galvanised centre, link stainless shackle and top of pennant.  Galvanised centre and link worn/eroded – renew in 1 year.
No 17 – as No 19.  Galvanised centre renew in 1 year.
No 16 – Cleaned/inspected afloat, see 4 May 2022.
No 15 – As No 19.  Galvanised centre renew in 2 years.  Wheel mooring found inverted.  Turned and inspected pennant, OK.  Suspected pennant short?  Sounding taken afloat 3 mtr on approx 5 mtr rise of tide.  Stated pennant length 5 mtr.
No 14 – Bottom fouling removed.  Inspected buoy ss anchor point, stainless shackle, pennant.  All in good condition.  Pennant protection sleeve slipped from top of pennant, repositioned and secured with hd ties.
No 13 – Bottom fouling removed.  Inspected galvanised centre, link, stainless shackle, pennant, top and bottom including protection sleeves.  Galvanised centre renew in 2 years.  Pennant shackle and sleeving in good condition.  One new number 3 fitted.
All buoys now have correct colour retro reflective tape fitted.
All buoy ground tackle (except No 19) now has been inspected “dry” and necessary renewals undertaken, unless otherwise reported.
Outstanding – Buoy light operation check.

64               PROGRAMME/SPECIFICATION FOR MHIC HARBOUR/BUOY MAINTENANCE
Frequency of maintenance and the need to be responsive were noted.  A clear specification would be needed for the work.  The Buoy Report spreadsheet database showed what had been done and identified future needs.
Further discussion identified the need for appointment to be 3 – 5 years to ensure quality and continuity.  A clear job description including frequency and an emergency routine was needed.  A sub-committee was suggested – this to be discussed at the next meeting.
P Ellum referred to Minute 46, March 2011 and the involvement of Maldon District Council was considered.

65               DREDGING
D Patient reported that the Siltation Committee only met annually.
Location of the start point of dredging was discussed.  An informal site visit by Commissioners was suggested.  There would be 25 loads.  Completion by December 2022.  Dredging would be added to the next Agenda.

66               HARBOUR DUES
Item a)  Unpaid Harbour Dues and non-submission of Passenger Returns – precedents and procedures.  This was discussed.  P Ellum and G Courtney would have a “without prejudice” meeting.
There was further discussion including alternative charging using tonnage.
Item b)  Consultation and Review of Harbour Dues – the next stage.  A Notice would be published.  A date for a meeting with Consultees would need to be arranged.  M Gibson suggested a sub-committee for this.
James Thomas, Harbour Master at Brightlingsea would be approached to find out how charges were organised there.

67               UPDATE ON ACTIVE TRAINING MALDON TRIATHLON 10 JULY 2022
Active Training would be coming to the Harbour for a meeting on 10 June 2022 to be attended by G Courtney and N Cardy.
MHIC would have a vessel present at the Triathlon to ensure that correct route and procedures were followed by the Triathlon organisers.  John Dines would provide a 14’ RIB for 2 hours, with flashing light and MHIC title board which would be charged to Active Training.

68               UPDATE FROM MALDON DISTRICT COUNCIL
See Minute 59 Item 5 above.

69               VACANCIES FOR COMMISSIONERS
The post had been advertised.  This would be added to the next Agenda.

70               URGENT ITEMS OF BUSINESS
Item a)       Commissioners enquired if there was further news regarding plans for the Quay.
Item b)       MDC would be informed of the new Chairperson and Vice Chairperson.
Item c)       Gig Club pontoon was awaiting installation.