June 2022

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

Printable pdf  Minutes of Ordinary Meeting 28 June 2022.pdf
MINUTES – ORDINARY MEETING, Tuesday, 28 June 2022, at 7.00 pm, Maldon Little Ship Club

PRESENT:
G Courtney (Chairperson)
D Patient (Vice Chairperson)
M Gibson (Treasurer)
N Cardy
John Dines
P Ellum

71        APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, N Harrisson, K Lagan, A Wiseman.

72        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

73        MINUTES – MEETING 22 May 2022
The Minutes of the Ordinary Meeting held on 22 May 2022 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 22 May 2022 be confirmed as a correct record, with one correction Minute 66 should read “P Ellum and G Courtney . . .”.

74        MATTERS ARISING
Minute 63
See Minute 78 below.
N Cardy reported that Buoy No 15 had been found upside down and had been righted.  John Dines would check and report back.

75        CLERK’S REPORT
Item 1.            Trinity House inspection of Local Aids to Navigation
Trinity House inspection on 18 May 2022 found the local aids to navigation to be in good and efficient order.
Item 2.            Maldon Little Ship Club
MLSC have confirmed that they will not charge MHIC for meetings.
Item 3.            Hand over of papers/stock from I Hiner
I Hiner has passed his files to G Courtney.
Item 4.            Update from Maldon District Council.
There were no items.

76        TREASURER’S REPORT
The Treasurer reported little change.  The MHIC account balance was £10998.04.  The Annual Accounts had been returned, approved, from the Examiner.

77        BUOY REPORT
Lock racing buoy – Blackwater Sailing Club said they would move it.
There was discussion regarding stock.  Space would be sought.  In the meantime G Courtney would ask if I Hiner could hold it a bit longer.
Lights had been checked.
G Courtney circulated the Buoy Condition Report.  This was published on the website and would be updated every time work was done.

78        HARBOUR MAINTENANCE
Specification of action was required.  A sub-committee was identified:- G Courtney, N Cardy, and Jim Dines would be asked.  A general maintenance schedule would be set up identifying action and time-scale eg 2 or 3 yearly, and a schedule of work drawn up.  The sub-committee would report back at the next meeting.

79        DREDGING
Dredging would be continued from the Bandstand to Scrubbing Post (Buoy No 19) which would represent about 5 or 6 loads.  The remainder would then be decided (N Cardy, John Dines, Jim Dines) to a total of 25 loads.
N Cardy commented that there was little water coming down.

80        MEETING WITH ACTIVE TRAINING RE MALDON TRIATHLON 2022 AND ARRANGEMENTS
John Dines had a map which located the course just south of the Fairway.  Race buoys would be placed by Active Training using GPS.  N Cardy made the point that the MHIC RIB had total authority.
Possible problems were identified including barges passing inbound and outbound.  In addition to the published Notice to Mariners, an email would be sent specifically to barge operators from G Courtney to ensure they were aware.
P Ellum established that competitors were being properly briefed.  Also, that there would not be a mass start.

81        MEETING REGARDING PASSENGER RETURNS/HARBOUR DUES
G Courtney and M Gibson would be attending the meeting.  P Ellum would draft a letter.

82        CONSULTATION – HARBOUR DUES
The date of Friday, 16 September 2022, 8.00 pm at Maldon Little Ship Club was identified.  (Post meeting note – this booking was confirmed.)
M Gibson stated that a clear plan for the Consultation was required.  Also that organisations eg yacht clubs and yard owners should be identified.  There was discussion of the content of the Consultation.  The Consultation to be a major item on the Agenda of the next Commissioners’ meeting.  Commissioners would email in suggestions prior to the next meeting.
D Patient reported on the distribution of leaflets to boatyards and informal feedback.

83        VISIT FROM BRIGHTLINGSEA HARBOUR MASTER
G Courtney would circulate the notes.

84        PORT MARINE SAFETY CODE REVIEW
This was in progress.

85        WATER QUALITY MEETING, MALDON TOWN HALL, 15 JULY 2022, 7.00 PM
Tickets had been reserved for D Patient, P Ellum and John Dines.  Tickets were free and the Clerk would book more for other Commissioners.

86.       NEW COMMISSIONERS
D Patient reported that the interviews used standard questions to all candidates to ensure fairness.  Candidates were discussed.
It was AGREED to appoint Mandy Chapman and Clint Swann as Commissioners.

87        URGENT ITEMS OF BUSINESS
Item a)            There had been a report (verbal) of a collision between a barge and a moored vessel on Monday, 20 June 2022.  This would be investigated.
M Gibson would establish if incidents in the Harbour should be reported to any external bodies by MHIC.

Printable pdf  Minutes of Annual Meeting 28 June 2022
MINUTES – ANNUAL MEETING, Tuesday, 28 June 2022, at 7.00 pm, Maldon Little Ship Club

PRESENT:
G Courtney (Chairperson)
D Patient (Vice Chairperson)
M Gibson (Treasurer)
N Cardy
John Dines
P Ellum

1          APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, N Harrisson, K Lagan, A Wiseman.

2          ELECTION OF CHAIRPERSON
Election of G Courtney.  This took place on 10 May 2022 for continuation to June 2023.  (Minute 61)

3.         ELECTION OF VICE CHAIRPERSON
Election of D Patient.  This took place on 10 May 2022 for continuation to June 2023.  (Minute 62)

4          APPOINTMENT OF TREASURER
On being duly proposed and seconded, it was AGREED that M Gibson be re-appointed as Treasurer to the Commissioners for the ensuing year.

5          STATEMENT OF ACCOUNTS 2021 – 2022
It was AGREED that the Accounts for the year 2021 – 2022 be formally adopted.

6          ANNUAL REPORT 2021 – 2022
The Annual Report was approved subject to some amendments.

The Chairperson closed the meeting at 9.35 pm.