June 2020

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

Printable pdf 18 June 2020 Minutes of Email Ordinary Meeting

In view of the coronavirus lockdown rules, an online meeting via email was designated for Thursday, 18 June 2020 at 7 pm.  Ordinary and Annual Meeting Agendas, Minutes of previous meeting, Clerk’s Report, Treasurer’s Report, Buoy Report were made available in advance.

MINUTES OF ORDINARY MEETING – 18 June 2020

PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
M Gibson (Treasurer)
G Courtney
John Dines
P Ellum
A Fluker
N Harrisson
D Patient
A Wiseman

78        APOLOGIES FOR ABSENCE
Apologies for absence were received from N Cardy.

79        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

80        MINUTES – MEETING 30 April 2020
The Minutes of the Ordinary Meeting held on 30 April 2020 were formally received.  The Minutes of the Ordinary Meeting held on 30 April 2020 were confirmed as a correct record.  Formal Agreement to the Minutes to be postponed until a conventional meeting can be held.

81        MATTERS ARISING
Minute 73 – There was further discussion regarding the financial position of MHIC and the possibility of waiving Harbour Dues for the current year due to the coronavirus pandemic and consequent lockdown rules.  The pros and cons of the situation were considered including the implications of any restart in the chartering businesses later in the year.
A Fluker raised the possibility of a discretionary grant from Maldon District Council to mitigate the financial impact on the lockdown on the leisure industry and knock-on to local organisations.  This was a Government scheme administered by MDC.
The Treasurer reported that MHIC income for April and May 2020 was zero, which was less than that earned on the equivalent months in 2019.  The April/ May period included Easter and two Bank Holidays therefore Harbour Dues that would have been earned in this period would have represented approximately 25% of the annual return.  A Fluker raised the issue of the Commissions’ fixed costs, which should also be taken into consideration.
Jim Dines would submit an application.
Further consideration of waiving Harbour Dues could be made if the grant application was successful.

82        CLERK’S REPORT
Item 1.            Postponement of Trinity House Inspection
Trinity House had postponed their May 2020 inspection of the Aids to Navigation due to the coronavirus/social distancing situation.

83        TREASURER’S REPORT
The Treasurer reported that MHIC income for April and May 2020 was zero.

84        BUOY REPORT
A check was carried out on Sunday, 26 April 2020.
Nos 19, 15, 14  were satisafactory, lights cleaned.
Nos 17, 11  were satisfactory.
No 16  was satisfactory, top was cleaned, weedy base.
No 13  was dirty, top cleaned, weedy base.
No 12  light cleaned, weedy base, the number “2” failing as previously reported.
No 10  was satisfactory, light cleaned – internal condensation was not evident, anti fouling on base degrading.
Harbour Limit Port  was satisfactory, some bird fouling cleaned, weedy base.
Harbour Limit Starboard  was satisfactory, weedy base.
Ovberview – all buoys were in serviceable condition although some improvements to anti-bird fouling deterrents were required, particularly on Nos 10 and 14.
Outstanding ground tackle, pennant checks and service remain a priority.  Some buoy numbers are degrading but remain serviceable.
Debris removed from the channel between Nos 17 and 19 – floating tyre with rim.

85        URGENT ITEMS OF BUSINESS
The use of Zoom for the Commissioners’ meetings was discussed, should the lockdown and social distancing rules prevent in-person meetings.

A Wiseman joined the meeting later in the evening, and reviewed the preceding emails.

Last email contribution to the meeting was at 7.40 pm.

Printable pdf 18 June 2020 Minutes of Email Annual Meeting

In view of the coronavirus lockdown rules, an online meeting via email was designated for Thursday, 18 June 2020 at 7 pm.  Ordinary and Annual Meeting Agendas, Minutes of previous meeting, Clerk’s Report, Treasurer’s Report, Buoy Report were made available in advance.

MINUTES OF ANNUAL MEETING – 18 June 2020

PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
M Gibson (Treasurer)
G Courtney
John Dines
P Ellum
A Fluker
N Harrisson
D Patient
A Wiseman

1          APOLOGIES FOR ABSENCE
Apologies for absence were received from N Cardy.

2.         ELECTION OF CHAIRMAN
The election of a Chairman for the ensuing year was postponed until a conventional meeting could be held.

3.         ELECTION OF VICE CHAIRMAN
The election of a Vice Chairman for the ensuing year was postponed until a conventional meeting could be held.

4.         APPOINTMENT OF TREASURER
The appointment of a Treasurer for the ensuing year was postponed until a conventional meeting could be held.

5.         STATEMENT OF ACCOUNTS 2019 – 2020
The adoption of the Accounts to be postponed until a conventional meeting could be held.

6.         ANNUAL REPORT 2019 – 2020
The Annual Report was formally received and confirmed as correct.  Formal Agreement to the Annual Report to be postponed until a conventional meeting could be held.

Last email contribution to the meeting was at 7.40 pm.