September 2018

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES – Thursday, 17 January 2019, at 7.00 pm, Maldon Little Ship Club

MINUTES OF MEETING – 17 January 2019
PRESENT
:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
G Courtney
A Fluker
N Harrisson
J Howorth
D Leggett

21        APOLOGIES FOR ABSENCE

Apologies for absence were received from N Cardy, John Dines, M Gibson, D Patient, A Wiseman.

22        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

23        MINUTES – MEETING 9 AUGUST 2018
The Minutes of the Ordinary Meeting held on 9 August 2018 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 9 August 2018 be confirmed as a correct record, subject to a minor amendment to Minute 16.

24        MATTERS ARISING
Minute 16 – The estimated cost of a medium “wheelie bin” spill kit was £110 – £150.  There was discussion regarding its storage location and whether MHIC should have one.  It was noted that Landbreach, Maldon District Council and Downs Road Boatyard each have one.  N Harrisson queried the locations of any others.
D Leggett outlined the responsibilities when re-fuelling.  There was discussion which locations might be a risk and raising this with those concerned.  It was suggested that MHIC should approach these locations to establish what arrangements they have.  Further, a list of locations could be placed on notice boards.  A note of the location of the MDC spill kit would be put on the MHIC website.

25        CLERK’S REPORT
Item 1 – Annual Public Meeting, 23 October 2018
The Notice for this meeting has been circulated and a reminder would be sent out in October.
Item 2 – General Data Protection Regulations
An email had been sent out to the people on the Contacts List asking if they would like to opt in or opt out or use a different email address for future communications.  There had been a good response and the Contacts List was being updated to include only those identifiable individuals who had responded “Yes”.  In future all emailings to the Contacts List would use BCC so that email addresses were hidden.
Item 3 – Financial Regulations Review
The Treasurer and Clerk had reviewed the Financial Regulations and they were found to continue to be appropriate.
Item 4 – Incident Report – SB Hydrogen, Friday, 10 August 2018
Paul Jeffries had emailed the Commissioners a detailed incident report in respect of a near miss between SB Hydrogen and a capsized dinghy.  The report had been placed on file.
Item 5 – Port Waste Management Plan
Nigel Harmer had forwarded a request from the Coastguard Agency for a Port Waste Management Plan.  The Clerk was drafting a Plan referring to the Maritime and Coastguard Agency’s Port Waste Management Planning – A Guide to Good Practice.
Item 6 – Dates for Meetings 2019
a)         MHIC Ordinary Meetings at Maldon Little Ship Club.  The dates and the matter of charges were being considered at the Club meeting.
b)         Joint River Safety Meeting, Thursday, 21 March 2019, Blackwater Sailing Club.
The Commodore, Richard Pusey, had responded that this would go before the Committee at its next meeting.  He said that the Flag Officers were very happy for the Joint Meetings to continue at the BSC free of charge as it built up good relations with the river community.  (Post meeting note – Thursday, 21 March 2019 was not convenient for the BSC.)
Commodore Pusey would be standing down as Commodore on 18 November and would like to thank the Harbour Commissioners for all their help over the years.

26        TREASURER’S REPORT
There was no update to the Treasurer’s Report.

27        TO CONSIDER THE RE-APPOINTMENT OF GERRY COURTNEY WHOSE PERIOD OF APPOINTMENT ENDS ON 20 OCTOBER 2018
On being duly proposed and seconded, it was AGREED that Gerry Courtney be re-appointed as a Commissioner.

28        BUOY REPORT
I Hiner reported that checks had been carried out on 16 September 2018 and all buoys were found to be in satisfactory condition.  There were no reported defects in the buoy lights and they would be re-checked on 22 September 2018.
Spare/stock buoy identification numbers and invoice had been received from Fairway Signs.

29        DISCHARGE INTO THE HARBOUR

A Fluker had asked the Environment Agency to check discharges into the Harbour.  The discharge at the Queen’s Head had been progressed and they were investigating.  There was general discussion, including testing of water quality.

30        MHIC SPILL KIT
There had been discussion, Minute 24 above, regarding the location of spill kits.

31        WEB CAMS
G Courtney reported that there had been no further progress and would chase up.

32        AGENDA FOR THE ANNUAL PUBLIC MEETING, TUESDAY, 23 OCTOBER 2018
The Draft Agenda and question received were considered and no changes were required.

33        URGENT ITEMS OF BUSINESS
Item a)            There was discussion of jet skis, speeding and jet ski patrols.  It was hoped that MDC would purchase two new jet skis.
Item b)            Port Waste Management Plan was discussed.
Item c)            A Fluker informed the meeting that maintenance was scheduled at Hythe Quay.  G Courtney queried charges for use of Hythe Quay.

The Chairman closed the meeting at 8.15 pm.

NOTE:  The next ordinary meeting is scheduled for THURSDAY, 29 November 2018, 7.00 pm.