October 2016

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – Thursday, 6 October 2016 at 7.00 pm, Maldon Little Ship Club

1.  Apologies for absence.
2. Declarations of Personal and Prejudicial Interest.
3.   To receive and confirm the Minutes of the Meeting held on 16 June 2016.
4.   Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
5.   Clerk’s Report.
6.   Treasurer’s Report – the Treasurer to report on any relevant matters.
7.   To consider the re-appointment of N Cardy whose period of appointment ends on 20 October 2016
8.   Buoy report.
9.   Dates for next MDC Liaison Meeting.  (MDC suggests Weds, 9 November or Weds, 30 November 2016 at 5.00 pm.)
10.  Feedback from Maldon and Heybridge Masterplan Stakeholder Workshop held on 29 June 2016 – rolled over from last MHIC meeting.
11.  Feedback from Maldon and Blackwater Coastal Communities Team held on 25 July 2016 – rolled over from last MHIC meeting.
12.  Urgent items of business.

NOTE:  The next meeting is scheduled for THURSDAY, 8 DECEMBER 2016, 7.00 pm.

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES OF THE MEETING – 6 OCTOBER 2016

PRESENT:
I Hiner (Vice Chairman)
N Cardy
G Courtney
John Dines
A Fluker
M Gibson (Treasurer)
N Harrisson
A Wiseman

23        APOLOGIES FOR ABSENCE

Apologies for absence were received from Jim Dines, J Howorth, David Patient.

24        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

25        MINUTES – MEETING 11 AUGUST 2016
The Minutes of the Ordinary Meeting held on 11 August 2016 were formally received.  It was AGREED that the Minutes of the Meeting held on 11 August 2016 be confirmed as a correct record subject to a minor amendment on Minute 22 with addition of the phrase “for the Visitors’ Pontoon”.

26        MATTERS ARISING
● Trust Ports (Minute 10)
Commissioners expressed interest in information from the British Ports Association (Trust Ports) regarding small ports.  The Clerk would email BPA to confirm MHIC’s interest in updates and news on small ports .
● Planning Application Cooks’ Tea Room
N Cardy stated that he objected to the Cooks Tea Rooms Planning Application.
● Visitors’ Pontoon (Minute 22 Item b)
The proposed modifications were discussed.  There were no further updates from MDC and the topic would be raised at the next MDC Liaison meeting.

27        CLERK’S REPORT
Item 1 – Notice – Port Aids to Navigation
This had been circulated to key stakeholders via email and paper copy.
Item 2 – Meetings 2017 (Minute 11 Item 2)
The date for the Joint River Safety Meeting of Thursday, 23 March 2017 had been agreed with R Titchener and the Blackwater Sailing Club booked.
The MHIC Annual Public Meeting on Thursday, 18 May 2017 had also been booked with the Blackwater Sailing Club.
Item 3 – MDC Planning Consultee list
MHIC had not been notified as a consultee regarding the Planning Application for Cook’s Tea Room.  MDC had been asked to look into this omission and to ensure that MHIC are on all appropriate Planning Consultee lists.
Item 4 – Website
The website had been updated to include a page for Harbour News for items such as photographs of floating debris and other information.  As requested at the previous meeting, links to MDC and the River Bailiff had been included on the website.  Records of Minutes of Meetings up to 2012 were removed to ensure the website stays within its allotted space.  These older records were still available from the Clerk.
Item 5 – MDC Liaison meeting notes from 13 July 2016
These were being chased up.
Further update – Trinity House Audit
MHIC records and systems had been audited and found to be satisfactory.  Good practice was noted with respect to Risk Assessment content and the buoy tracking system.

28        TREASURER’S REPORT
The Treasurer reported that all papers were back from the Auditor.  Expenditure was low, with nothing unusual.  The balance was at £12,331.23.  Future expenditure foreseen was a new starboard buoy (Minute 13).

29        TO CONSIDER THE RE-APPOINTMENT OF N CARDY WHOSE PERIOD OF APPOINTMENT ENDS ON 20 OCTOBER 2016

On being duly proposed and seconded, it was AGREED that N Cardy be re-appointed as a Commissioner.

30        BUOY REPORT
Two port buoys were overhauled and in stock at Downs Road.  One starboard unlit buoy is under repair and one starboard lit (ex No 15) is awaiting repair.  Old No 19 was condemned, being beyond economic repair.  A new plastic buoy (starboard) was on order from Eye Marine.
Buoy No 14 light had been renewed under guarantee.
A night check had been carried out on 17 September and all buoy lights were operational.
Buoy No 19 – the sinker was inverted, the buoy was leaking slightly and found to be in poor condition.  Its shackle and chain were renewed.  A new buoy would be required.  The sinker would be lifted and flipped.
Buoys 10, 9, 11, and 12 required checking.
The Yellow Buoy has had a Danger Keep Clear logo fitted and is ready for use in an emergency.
Public hard end marker post (Minute 17) – Trinity House had responded (28 September 2016) to the letter from MHIC and agreed the Commissioners’ recommendations to retain the existing special mark.
The removal of moorings at the Bath Wall and the Telegraph moorings were discussed.  This would be raised at the next MDC Liaison meeting.

31        DATE FOR THE NEXT MDC LIAISON MEETING
The Commissioners accepted B Brown’s (MDC) suggestion of Wednesday, 9 November 2016 at 5.00 pm.

32        FEEDBACK FROM MALDON AND HEYBRIDGE MASTERPLAN STAKEHOLDER WORKSHOP HELD ON 29 JUNE 2016
A Fluker reported.  Proposals included a bridge, pontoons alongside the Promenade Park, a tea room, caravan and camp sites on the other side of the park.  Funding was limited.  Commissioners discussed these proposals.  Concern was expressed that planners should be aware that Maldon’s heritage of traditional businesses contributed a substantial volume of employment and significant GDP.
There was no further news of the proposed parking restrictions in the Quay area.  This would be raised at the next MDC Liaison meeting.

33        FEEDBACK FROM Maldon and blackwater coastal communities team held on 25 july 2016
A Fluker reported.  Proposals included an Angel of the South sculpture at Bradwell, coastal footpaths and signage.  Funding was available.  N Harrisson commented that youngsters were asking for a basketball court.  The next meeting would be 13 October 2016, 2 pm at St Lawrence Village Hall.  A Fluker is on the mailing list and G Courtney volunteered to represent MHIC.

34        URGENT ITEMS OF BUSINESS
Item a)  Planning Application – Cook’s Tea Rooms.  Commissioners discussed the application.  Issues including health and safety, sewage disposal and impact on the immediate area were considered.  It was AGREED that MHIC would lodge an objection to this Planning Application.
Item b)  Barges mooring on the Visitors’ Pontoon.  Commissioners discussed the effect that this had on visiting yachts and general shortage of berths.  This would be raised at the next MDC Liaison meeting.
Item c)  Visitors’ Pontoon.  Ideas for an improved layout were considered.  Discussion included sustainability, responsibilities and funding opportunities.  N Cardy and G Courtney would liaise.
Item d)  Small boats swinging athwart the channel (Minute 22 Item c).  This continued to be a problem.  It would be raised at the next MDC Liaison meeting.
Item e)  Granaries Wall (Minute 22 Item a).  There was no further news.
Item f)  Removal of dead moorings.  This would be raised at the next MDC Liaison meeting.
Item g)  Suction pipes left out.  Concerns were raised regarding health and safety if pipes get caught on vessels.  Commissioners would monitor incidences of pipes left out.

The Vice Chairman (Meeting Chairman) closed the meeting at 9.20 pm.