MALDON HARBOUR IMPROVEMENT COMMISSIONERS
Printable pdf 21 November 2019 Minutes of Meeting
MINUTES – Thursday, 21 November 2019, at 7.00 pm, Maldon Little Ship Club
MINUTES OF MEETING – 21 November 2019
I Hiner (Vice Chairman)
29 APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, M Gibson, N Cardy, A Fluker.
30 DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.
31 MINUTES – MEETINGS 3 OCTOBER 2019
The Minutes of the Ordinary Meeting held on 3 October 2019 were formally received. It was AGREED that the Minutes of the Ordinary Meeting held on 3 October 2019 be confirmed as a correct record subject to two amendments:-
Minute 25 – It was found that the meeting was not sufficiently quorate to carry out the re-appointment of N Cardy. This re-appointment to be carried over to the next Commissioners’ meeting.
Minute 21, paragraph 3 – “Heron” Point Crane be corrected to Herring Point Crane.
32 MATTERS ARISING
Minute 25 – On being duly proposed and seconded, it was AGREED that Nigel Cardy be re-appointed as Commissioner.
Minute 23, Item 6 – G Courtney asked the Clerk to circulate a list of proposed contacts for the Port Marine Safety Code.
Minute 28 – Jet skis moored on The Quay – N Harrisson suggested there should be signage regarding drinking and control of jet skis/watercraft placed by Maldon District Council. Commissioners expressed agreement with this suggestion and asked that it be raised at the next MDC Liaison meeting
33 CLERK’S REPORT
Item 1. Dates for Meetings 2020
The dates for the MHIC meetings had been confirmed by the Maldon Little Ship Club. Tuesday, 13 October or Tuesday, 20 October 2020 had been identified as possible dates for the Annual Public Meeting. The Blackwater Sailing Club had been contacted regarding booking.
Item 2. Passenger Returns
Passenger Returns had been sent out and returns had already been received for Lady of Avenel, Bertha, Centaur and Pudge. Deadline for Returns is Friday, 24 January 2020.
Item 3. No 10 Buoy Off Station
PANAR Report had been filed.
Item 4. Minimum Age for Commissioners
Further to the previous meeting, Minute 25, the Standing Orders and the DfT Ports Good Governance Guidance had been checked and no reference found to a minimum age.
Item 5. MDC Revocation of Supplementary Planning Documents
MHIC had received notification from MDC of the revocation of Supplementary Planning Documents (SPD) including Sadd’s Wharf 2007 SPD. This would be replaced by the North Quay Regeneration Brief.
The email notification, addressed “Dear Consultee”, was dated 17 October 2019. The SPDs were revoked on 12 September 2019. The MDC Local Development Scheme Feb 2019 – Feb 2021 document gives the timescale for the North Quay Regeneration Brief as: September 2019 Consultation Draft; December 2019 Approval of Final Brief.
Paul Dodson, Director of Strategy, Performance and Governance had been emailed asking him to ensure MHIC would be asked when that was likely to be.
Item 6. MDC Consultee Status
MHIC’s consultee status had been researched. Despite repeated emails asking that MHIC be noted as Consultee, MHIC were not listed in the November 2018 Statement of Consultation which included over 1143 consultees “including statutory consultees, Members and residents”. (Post meeting note – the MDC Consultee database has been corrected.)
34 TREASURER’S REPORT
There had been no significant changes on the account. Invoices for repairs to Buoy No 10 would be submitted.
35 TO CONSIDER THE RE-APPOINTMENT OF A WISEMAN WHOSE PERIOD OF APPOINTMENT ENDS ON 31 DECEMBER 2019
On being duly proposed and seconded, it was AGREED that Allan Wiseman be re-appointed as Commissioner.
36 BUOY REPORT
I Hiner thanked N Harrisson and G Courtney for their help in recovering the ground tackle for No 10 buoy.
No 10 buoy was reinstalled back on station on Saturday, 16 November 2019, 1200 hrs. It had been refurbished whilst ashore with:- new M24 steel centre rod including new securing stainless steel pad eye; base cleaned off and antifouled; top side cleaned and repainted (red); the numbers were suitable for continued service so paint cut in around them; additional counter-balance “black” chain was attached to the mooring eye.
Inspection Saturday, 16 November 2019. All other buoys were checked and cleaned as required. No 12 buoy the number 2 is failing.
Monday, 4 November 2019. A light check was carried out with all found operational. No 15 buoy (old style light) was slow to start, “dark”.
I Hiner suggested the purchase of a large yellow plastic buoy (inflatable) which would be labeled “MHIC”, to be used for quick deployment. There was discussion regarding requirements for an isolated danger buoy (yellow) and potential storage locations. In a different situation a red and black buoy might be required to mark danger such as an obstruction to navigation. Such a buoy would need to be portable for easy, quick deployment. John Dines suggested a painted plastic drum as a low-cost solution. I Hiner would research the two requirements.
37 SPEEDING LIMIT SIGNAGE – CRANE BASE
I Hiner, N Harrisson and G Courtney had measured the Herring Point Crane Base. A picture and dimensions would be passed to MDC. John Dines reiterated (Minute 27) the need to warn against excessive wash. N Harrisson suggested this be recommended to MDC.
D Patient raised the need for similar signage above Fullbridge, particularly in view of presence of wildlife.
38 SADD’S WHARF – NORTH QUAY REGENERATION DEVELOPMENT BRIEF
There was discussion including concerns about flooding. The time scale was clarified as per email of 18 November 2019 from J Longman, Strategy Theme Lead, MDC:-
“The draft Brief will be taken to 16 January 2020 Strategy and Resources Committee for approval for public consultation. Public consultation will be for a minimum of 6 weeks. All representations and any recommended changes to the draft Brief will be taken back to S&R Committee on April 2020. I confirm that the MHIC will be consulted formally.”
39 MDC LIAISON MEETING
Item a) Date of next meeting. Week commencing 20 January 2020 was suggested. (Post meeting note – date of Tuesday, 21 January 2020 was set.)
Item b) Items for the Agenda were discussed. The following were identified:- jet ski speeding including wash; North Quay Regeneration Brief; G Courtney asked if car parking on the Quay could be extended with the use of card payment machines (no cash in the machine); signage on the Quay regarding drinking and driving jet skis/watercraft; removal of yellow buoy in the Harbour.
40 URGENT ITEMS OF BUSINESS
Item a) Dredging – Essex and Suffolk Water work is finished. Next year, the loads will go into Northey Island.
Item b) Web cams – Jim Dines had reported that web cams were ready for installation when he returns from a business trip.
Item c) Yellow buoy in Harbour – N Harrisson raised the matter of its removal which had been requested to MDC over four to five years. I Hiner had discussed with barge operators.
Item d) Map – J Howorth suggested that the 1864 map of the river be placed in the History section of the MHIC website. This was discussed and it would be posted on the website with the caveat “Not for use for navigation”.
Item e) New Commissioner – N Harrisson raised the matter of a new Commissioner. This was discussed. The Clerk would provide a draft advertisement for the next meeting.
Item f) Maldon Yacht Club – D Patient raised the matter of Maldon Yacht Club which had been issued with one year’s notice by MDC. There was discussion including that the MYC is the only sailing club in the port with launching facilities for dinghies and its benefit to the port and local community. MHIC would send a letter to MDC supporting MYC.
Item g) Cargo port – There was discussion regarding the need to retain the potential for Maldon to operate as a cargo port.
The Meeting Chairman closed the meeting at 8.25 pm.