November 2018

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES – Thursday, 29 November 2018, at 7.00 pm, Maldon Little Ship Club

MINUTES OF MEETING – 29 November 2018
PRESENT
:
Jim Dines (Chairmand
I Hiner (Vice Chairman),
G Courtney
John Dines
M Gibson (Treasurer)
N Harrisson
D Patient

34        APOLOGIES FOR ABSENCE
Apologies for absence were received from N Cardy, A Fluker, J Howorth, D Leggett, A Wiseman, J Stuchbery (Clerk).

35        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

36        MINUTES – MEETING 20 SEPTEMBER 2018
The Minutes of the Ordinary Meeting held on 20 September 2018 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 20 September 2018 be confirmed as a correct record.

37        MATTERS ARISING
Minute 33 b) – The Port Waste Management Plan was discussed.  The Maldon District Council Waste Management Plan would be referenced.  The Clerk would draft a response to the Marine Coastguard Agency.

38        CLERK’S REPORT
The Chairman read the Clerk’s Report to the meeting.
Item 1 – The Blackwater Sailing Club was not available for the first proposed date of Thursday, 21 March 2019.  Tuesday, 19 March 2019 was being considered as an alternative date.  (Post meeting note: Tuesday, 19 March 2019 has been approved.)
Item 2 – Joe Anderson from Trinity House audited the MHIC records of availability of local aids to navigation on 7 November 2018.  Everything was found in good order with no matters requiring further comment.

Item 3 – A note of the location of the MDC spill kit had been placed on the MHIC website (wording provided by the River Bailiff).
There was discussion.  The Port Marine Safety Code would be amended to refer to the Port Waste Management Plan for waste disposal and the location of spill kits, and to state that the target for updating on-line buoy inspection reports would be at least 4-monthly intervals.

39        TREASURER’S REPORT
Post meeting note: The Treasurer reported that the balance on the account was £13,463.98 for the combined account.

40        BUOY REPORT
Checks had been carried out on all buoys by I Hiner and G Courtney on 26 November 2018 from the work boat.  Lights and solar panels were cleaned as required.  All lights were operating with no failures.
The condition of the buoys was as previously reported ie numbers failing on Buoy No 12 and additional unreported collision damage to No 11 (not leaking, paint and gel coat cracked).  A replacement buoy for No 11 was being prepared for fitting in the first week in December, conditions permitting; ID letter E.  No 14 was scheduled for routine overhaul and the spare buoy was being prepared; ID letter F.  A low tide inspection of mooring tackle was pending.
Further to Minute 38 – The target for updating the on-line buoy report would be at least 4-monthly unless there had been significant changes.

41        ANNUAL PUBLIC MEETING FEEDBACK
This was discussed.  The change to an October date, as opposed to at the beginning of the season was successful.  Subsequent Annual Public Meetings would be at the end of the season ie October.

42        DISCHARGE INTO THE HARBOUR
Investigation of foul discharge into the Harbour remains on-going.

43        PORT WASTE MANAGEMENT PLAN
There was discussion including the MDC Waste Management Plan (January 2005).  The response to the MCA would include referral to the MDC Waste Management Plan and individual boatyards’ plans.

44        WEB CAMS

G Courtney reported that discussion with Maldon Little Ship Club was still on-going and installation was pending until the new year.  Other possible locations were being considered.

45        PROJECT APPLICATION – NORTHEY ISLAND SOUTH EMBANKMENT WORKS
This was discussed and the Commissioners had no further comments.  The Clerk would respond to the MCA.

46        MALDON DISTRICT COUNCIL LIAISON MEETING
A date at the end of January 2019, after the MHIC meeting (Thurs, 17 January 2019) was suitable.  (Post meeting note: Tuesday, 22 January 2019 had been suggested).

47        MALDON LITTLE SHIP CLUB – CHARGES

The Charges were under discussion.

48        URGENT ITEMS OF BUSINESS
Item a)            Light pollution in the Sadd’s Wharf area was discussed and further investigation would be carried out to identify which lights/buildings were a problem, with a view to contacting the relevant organisation.
Item b)            The abandoned yacht between the channel and Northey Island was discussed.  Further investigation would be carried out as to responsibility for the yacht with a view to removing it.

The Chairman closed the meeting at 7.45 pm.

NOTE:  The next ordinary meeting is scheduled for Thursday, 17 January 2019, 7.00 pm.