March 2019

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

Printable pdf   14 March 2019 Minutes Of Meeting

MINUTES – Thursday, 14 March 2019, at 7.00 pm, Maldon Little Ship Club

MINUTES OF MEETING – 14 March 2019
PRESENT
:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
M Gibson (Treasurer)
A Fluker
J Howorth
D Patient
A Wiseman

62        APOLOGIES FOR ABSENCE
Apologies for absence were received from N Cardy, G Courtney, John Dines, N Harrisson, D Leggett.

63        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

64        MINUTES – MEETING 17 JANUARY2019
The Minutes of the Ordinary Meeting held on 17 January 2019 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 17 January 2019 be confirmed as a correct record.

65        MATTERS ARISING
Minute 52 – Maldon District Council had no response from the owner of the abandoned yacht and MDC would remove it.
Minute 52 – Jim Dines would check for light pollution issues at Baltic Wharf.
Minute 52 – Web cams would be mounted on Maldon Little Ship Club.  Jim Dines would assist.
Minute 53 Item 1 – The best price obtained for spill kits was £95 + VAT.
Minute 53 Item 2 – The Port Waste Management Plan had been chased by the Marine and Coastguard Agency.  Jim Dines had emailed them that MHIC did not need one.  MDC have updated theirs.
Minute 61 Item a) – Dredging has started.

66        CLERK’S REPORT
Item 1 – Harbour Dues
All Harbour Dues had been paid.  One of the barges paid after the deadline for prompt payment discount but still paid net of the discount.  The Clerk was following up.  Most were now paying electronically.  For this season – Pudge would probably be in for a refit.
Item 2 – Joint River Safety Meeting
Arrangements were in place.  A reminder had been sent out to the Contacts List.  Representatives were expected from the Marine Police, Coastguard, River Bailiff, Essex and Suffolk Water, National Trust, Anglian Water, FrangipaniSUP paddleboarders and the Barge Operators Group.  The Clerk was seeking someone with knowledge of wild swimming.
Item 3 – Web Site Update
The Clerk intended to update the website in terms of the links in the sidebar showing local businesses and any other links available within the pages.  Appropriate businesses to be identified.  Suggestions would be put to the Commissioners’ meeting for approval before updating the website.
Item 4 – MHIC Schedule of Meetings
MLSC had confirmed dates.

67        INSURANCE RENEWAL
A number of companies had been approached for quotes.  Winters covered MHIC needs.  There were slight changes to onshore working and legal expenses insurance had been added.  D Patient raised the possibility of a No Claims Discount in the future.  It was suggested that the next round of competitive quotes should be left 3 -5 years unless the cost increased.

68        TREASURER’S REPORT
The Treasurer reported the balance on the account was £17,305.00.
a)         Harbour Dues 2019 – 2020
Jim Dines proposed that the Harbour Dues remained unchanged.  I Hiner commented that the discount deadline should be emphasised.  It was AGREED that Harbour Dues for 2019 – 2020 remain the same as 2018 – 2019.
Jim Dines suggested a Harbour Dues cap of £1500 per vessel.  There was discussion of the effect on finances and account balance.  The current balance was above the £12000 agreed working balance.  There was discussion of the amount needed to be held in the balance.  These matters would be added to the Agenda and discussed further at the next meeting.
b)         Annual Estimates
Essential expenditure was considered including insurance, buoys (about £600 + light).  An expenditure of £4500 to £5000 was envisaged.

69        BUOY REPORT
All buoys were checked on Sunday, 3 February 2019 after the Gig Race by I Hiner from the workboat.  All were found clean and in generally good condition.

70        FEEDBACK FROM MDC LIAISON MEETING, 22 JANUARY 2019
Feedback was discussed, particularly the Visitors’ Pontoon.

71        DREDGING
Dredging had commenced.  A letter had been received from the River Bailiff regarding dredging at the Quay and Visitors’ Pontoon.  The Marine Management Organisation had deemed that MHIC can allow dredging without a licence.  Jim Dines would write to MMO to clarify dredging and dumping.  The MMO rules for navigational dredging were reviewed.  Some definitions needed clarifying.  Jim Dines would write to the River Bailiff to confirm that MHIC are exempt from MMO regulations in this situation.  Approval for navigational dredging comes from the Harbour Authority, not the District Council.  Clarification of testing and analysis of dredging for dumping would also be sought.

72        MDC UPDATED PORT WASTE MANAGEMENT PLAN
Discussed – see Minute 65 above.

73        DISCHARGE INTO THE HARBOUR
No further news.

74        WEB CAMS
Discussed – see Minute 65 above.

75        JOINT RIVER SAFETY MEETING
There was general discussion.

76        URGENT ITEMS OF BUSINESS
Item a)            D Patient had been approached by a Barge Operator reporting that the Upper Gate of the Hythe was sometimes locked, possibly inhibiting access by the Services.  This was discussed and A Fluker would liaise with the River Bailiff.
Item b)            The location for the 150th Year Anniversary plaque was discussed, possibly the Moot Hall.  D Patient would follow up.
Item c)            A Fluker had met the Chief Executive of Bradwell B which was progressing spending of £1.5M pm water sampling in the Thames Estuary with the PLA, and over £1M on a geological survey.  They hoped to break ground within five years.  It was planned to bring in as much material as possible by sea.

NOTE:  The next meeting is scheduled for THURSDAY, 2 MAY 2019, 7.00 pm.