March 2018

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES – Thursday, 22 March 2018, at 7 pm, Maldon Little Ship Club

MINUTES OF MEETING – 22 March 2018
PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
M Gibson (Treasurer)
N Cardy
G Courtney
John Dines
N Harrisson
J Howorth
D Leggett
D Patient
A Wiseman

60        APOLOGIES FOR ABSENCE

Apologies for absence were received from A Fluker.

61        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

62        MINUTES – MEETING 25 JANUARY 2018
The Minutes of the Ordinary Meeting held on 25 January 2018 were formally received.  It was AGREED that the Minutes of the Meeting held on 25 January 2018 be confirmed as a correct record, subject to minor amendment to Minute 52.

63        MATTERS ARISING
●          Insurance (Minute 53)  Insurance quotes had been compared and Winters was chosen on the basis of extent of cover.
●          Discharge into the Harbour (Minute 55)  There seemed to have been a reduction at the Queen’s Head.  Running drains had been noted.  N Cardy reported that raw sewage may be discharged at Goldhanger.
●          Light pollution (Minute 54)  I Hiner reported that light pollution at the Promenade tennis courts appeared to have been reduced.
●          Buoy report (Minute 52)  N Harrisson suggested that unreported damage costs should be noted.  G Courtney expressed concern that these costs should be reported clearly in the Annual Report.


64        CLERK’S REPORT
Item 1 – Joint River Safety Meeting, 28 February 2018 postponement
Due to weather conditions, the Joint River Safety Meeting had been called off.  Guest speakers had all been contacted, and the Harbour Users Contact List received an email.  The Clerk had received a number of positive and supportive responses and enquiries regarding a new date.
Item 2 – Insurance Renewal
The Insurance Renewal documents had been received from Winters.
Item 3 – Harbour Dues
Payment had been received from Kitty.  A cargo report had been requested for Spartacus.
Item 4 – Port Guide leaflet
The Port Guide leaflet had been emailed out to the Harbour Users’ Contact List and the Port Guide UK and Abroad lists.
Item 5 – Department for Transport Maritime Statistics Report
The MSD5 Return for 2017 had been submitted.
Item 6 – Commissioners’ Statement of Interests and Contact Details
Existing details had been provided to Commissioners for checking and updating.

65        TREASURER’S REPORT
The Treasurer reported that the balance on the account was £15,341 for the combined account.  The expenses were £4,196 for the twelve months 1 April 2017 to 22 March 2018, with one further invoice to come in (£169).
Item a)  Harbour Dues 2018 – 2019
Harbour Dues were discussed and it was AGREED that they should stay the same as the previous year.
Item b)  Annual Estimates of Expenditure
The Treasurer estimated that expenses would be £2,000 – £2,400.  This would include one new buoy per year, leaving a surplus of approximately £1,200.  A second new buoy would use up this margin.  There was discussion regarding costs of buoys, lights etc.
The Treasurer asked if there were any other likely costs and G Courtney raised the proposed web-cam.
Item c)  Clerk’s Salary
This was discussed and it was AGREED that this would be increased to £150/month.


66        BUOY REPORT

I Hiner reported that an inspection afloat had been carried out on Wednesday, 21 March 2018.
All buoys were checked and their condition was as previously reported.
The proposed areas of work on Northey Island were viewed.

67        FEEDBACK FROM THE MALDON DISTRICT COUNCIL LIAISON MEETING, 30 JANUARY 2018

Harbour Discharge (MDC Liaison Meeting Notes 43 c).  Photos had been emailed to A Fluker.
Light Pollution (MDC Liaison Meeting Notes 46).  Promenade Park tennis court lights had not been specifically inspected by MHIC.

68        DREDGING
N Cardy reported that this cannot be finished until October.  There may be some more from Essex and Suffolk Water later in the year.
I Hiner raised whether the developments at Northey Island might let more silt into the river.  D Leggett stated that Northey Island traps mud.  There was discussion regarding salt marsh erosion and also deposition which, in some places, reaches about 1 hectare/year.

69        DISCHARGE INTO THE HARBOUR
Referring to MDC Liaison Meeting Notes 43, 45 and 48 – Harbour discharge, water quality sampling and Visitors’ Pontoon, D Patient commented that there no funds for these.
There was discussion regarding MDC pursuing grants.
Regarding discharge into the Harbour, A Fluker would liaise.

70        JOINT RIVER SAFETY MEETING – POSSIBLE RE-SCHEDULE
This should be sooner rather than later and the dates of 2 or 9 May 2018 were suggested.  The Clerk would pursue this.  (Post meeting note – the meeting was booked for 2 May 2018).


71        URGENT ITEMS OF BUSINESS

Item a)            Light pollution would be checked.
Item b)            Web-cam(Minute 59, Item f).  G Courtney reported on progress of plans for a web-cam.  Maldon Little Ship Club was happy to host, possibly two cameras.  MLSC does have wifi so it would be streamed.
G Courtney had been in touch with Brightlingsea Harbour to find out about their set-up and they had a supply + installation + twelve months’ maintenance package for £1135 in 2010.  It did not seem appropriate to have this level of cost/service at Maldon.  An estimated cost would be a good quality camera and memory card £260 – £270.
There was discussion regarding where the webcam(s) would be “aimed”.  MLSC would like it streamed on their website, also MDC and the Tourist Office might be interested.
Matters for further research:  duration of recording would be important, eg at least 15 days; quality of camera to ensure a clear view to the distance.  A budget of about £800 was suggested.
I Hiner raised the matter of legal obligations and it was confirmed that notices eg “CCTV in use” would be required.

The Chairman closed the meeting at 8.00 pm.