March 2017

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – Thursday, 16 March 2017 at 7.00 pm, Maldon Little Ship Club

1.  Apologies for absence. N Harrisson, M Gibson
2.   Declarations of Personal and Prejudicial Interest.
3.   To receive and confirm the Minutes of the Meeting held on 26 January 2017.
4.   Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
5.   Clerk’s Report.
6.   Treasurer’s Report – the Treasurer to report on any relevant matters.
a) Harbour Dues 2017 – 2018
To consider and fix the Harbour Dues for 2017/8 including discount and cut off
b)  Annual Estimates –
In accordance with Financial Regulation No. 2, to identify potential expenditure likely to arise in the following financial year.
7.   To consider the re-appointment of J Howorth whose period of appointment ends on 26 March 2017.
8.   Buoy report.
9.   Visitors’ Pontoon.
10.   Agenda items for Maldon District Council Liaison meeting Wednesday, 29 March 2017 at 5.00 pm.
11.   Feedback from Collier’s Prom Park and Quay Survey
12.   Urgent items of business.

NOTE:  The next meeting is scheduled for THURSDAY, 27 APRIL 2017, 7.00 pm.

MINUTES OF MEETING – 16 March 2017

PRESENT:
I Hiner (Vice Chairman)
N Cardy
G Courtney
John Dines
A Fluker
D Leggett
D Patient
A Wiseman

59        APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, N Harrisson, M Gibson, J Howorth.

60        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

61        MINUTES – MEETING 26 JANUARY 2017
The Minutes of the Ordinary Meeting held on 26 January 2017 were formally received.  It was AGREED that the Minutes of the Meeting held on 26 January 2017 be confirmed as a correct record.

62        MATTERS ARISING
●  Insurance (Minute 51, Item 4)
G Courtney enquired about the choice of Insurer.  I Hiner responded that amongst the companies who quoted, Winters was the most appropriate at this point and their provision was tailored to MHIC’s needs.  N Cardy suggested that a No Claims discount was requested in future.
●  Maldon Masterplan (Minute 48A)
D Leggett reported that the Masterplan was going out to Public Consultation on Monday, 20 March 2017.  A letter would be sent to J Longman and S Rowberry at Maldon District Council setting out that MHIC should be involved as stakeholders and emphasizing the importance of local businesses.

63        CLERK’S REPORT
Item 1 – Insurance
Winters had been selected, the premium paid and insurance documents received.
Item 2 – Joint River Safety Meeting, Thursday, 23 March 2017
The Agenda had been sent out.  A Chairman had not yet been established.  The Marine Police, Coastguard Agency and MDC would attend.  The River Bailiff and Natural England would not be able to attend but would be sending statements.
Item 3 – MHIC Meeting Dates 2017 – 2018
A request for Maldon Little Ship Club room hire rates had been sent together with a list of the proposed MHIC meeting dates to establish availability and cost.
Item 4 – Cook’s Tea Rooms – New Planning Application FUL/MAL/17/00216
MDC published the new planning application on Friday, 11 March 2017.  The details and supporting documentation had been emailed to Commissioners.

64        TREASURER’S REPORT
Item a)  Harbour Dues
Harbour Dues were discussed and it was AGREED that they should stay the same as the previous year.
Item b)  Annual Estimates of Expenditure
I Hiner reviewed buoy costs.  MHIC buoys, type FF200 complete are £410 + VAT, lights are approx £210, the buoy base £285, top only £80, galvanised armature £45.
I Hiner suggested 1 new starboard hand buoy for No 13.  There was discussion regarding starboard hand buoys failing more than port.
Other potential expenditure was considered.  G Courtney suggested an update sticker for the Port Guide when the new Visitors’ Pontoon came into use.

65        TO CONSIDER THE RE-APPOINTMENT OF J HOWORTH WHOSE PERIOD OF APPOINTMENT ENDS ON 26 MARCH 2017
On being duly proposed and seconded, it was AGREED that J Howorth be re-appointed as a Commissioner.

66        BUOY REPORT
12 March 2017 – a check afloat had been carried out.
All buoys were clean.  Buoys No 9 and 13 required overhaul.  Buoy No 11 showed no new damage (previously repaired afloat).  Buoy No 12 – label was degrading.
Yacht moorings were now projecting into the channel between Buoys No 17 and 19.
Stock buoys – Ready for use – 1 yellow Isolated Danger, 2 port.  For overhaul – 2 starboard.
Required – 1 new starboard FF200 for No 13, stainless steel (long link) chain 16 diameter x 130 mm link.

67        VISITORS’ PONTOON

The proposal was discussed including dimensions, room for boats to manoeuvre, size of yachts using the pontoon.  It was suggested that temporary pontoons be set out to map it out.  The proposal would be presented to the MDC Liaison Meeting.
A Fluker stated that a planning application would be needed and queried finance for this and the licence.  There was further discussion of costs, including maintenance.

68        AGENDA ITEMS FOR MALDON DISTRICT COUNCIL LIAISON MEETING, WEDNESDAY, 29 MARCH 2017 AT 5.00 PM
The meeting would be attended by Jim Dines, I Hiner and G Courtney.
Agenda items would include the Visitors’ Pontoon, light pollution from the tennis courts, Maldon Masterplan including the footbridge, the waterfront meeting, Mr Scurry’s moorings and the work at the Granaries Wall.
Regarding the Granaries Wall – I Hiner and N Cardy would meet with BAM Nuttall on Friday, 24 March 2017.

69        FEEDBACK FROM COLLIER’S PROM PARK AND QUAY SURVEY
Participants seemed happy with the proposal for a new Visitors’ Pontoon.  There had been general discussion of kiosks and restaurants, swimming lake, tourism and visitors.  Colliers considered the report to be a vision statement to promote discussion.

70        URGENT ITEMS OF BUSINESS

Item a)            Parking in The Hythe area.  Weight of opinion had resulted in a modified order.
Item b)            Planning Application – Cook’s Tea Rooms (Minute 46 Item b).  Pump out facilities were considered including the need for specifications, details and figures regarding the storage and pump out facility.  The blocks were owned by MDC.  The issue of emergency arrangements was raised including safe exit if the vessel was on the blocks, access to the Quay for Emergency Services and the potential problem of parking impeding services dealing with an emergency afloat.  The unique environment of the boatyard, loss of barge mooring and income to the Harbour were also discussed.  A response to the Planning Application would be made, incorporating the above matters.
Item c)            Port Guide.  G Courtney would bring copies to the next meeting for distribution by each Commissioner and the Joint River Safety Meeting.
Item d)            Fishing industry.  A Wiseman raised the effect that Brexit could have on the fishing industry.  Commissioners would wish to support the fishing industry.

The Chairman closed the meeting at 9.20 pm.