June 2021

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

ORDINARY AND ANNUAL MEETINGS, JUNE 2021

Printable pdf  15 Jun 21 Minutes of Ordinary Meeting  
Minutes of the Ordinary Meeting of the Commissioners held at the Maldon Little Ship Club on Tuesday, 15 June 2021 at 7.00 pm.

PRESENT:   I Hiner (Vice Chairman) Meeting Chairman
                   M Gibson (Treasurer    G Courtney
                   John Dines        P Ellum
                   D Patient            A Wiseman

70               APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, N Cardy, N Harrisson, K Lagan.

71               DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

72               MINUTES – MEETING 27 April 2021
The Minutes of the Ordinary Zoom-Meeting held on 27 April 2021 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 27 April 2021 be confirmed as a correct record.
(Post meeting note: The Accounts have now been approved.)

73               MATTERS ARISING
I Hiner would follow up the webcam installation with Jim Dines and establish a time-scale.

74               CLERK’S REPORT
Item 1.       Trinity House inspection of Local Aids to Navigation.  Trinity House had confirmed that the local aids to navigation inspected on 26 May 2021 were found to be in good and efficient order.
Item 2.       The new Lock-keeper at Heybridge is Paul Hindley.  The Clerk emailed him on behalf of the Commissioners to welcome him, and he had responded.
Item 3.       Regulation of Personal Water Craft (PWC).  Following a request for inclusion in consultation, MHIC had received a response (11 May 2021) from the Department for Transport, Maritime Safety Team, confirming that Commissioners would receive a copy of the consultation currently under way regarding the inclusion of PWCs in the Merchant Shipping Act 1995.  This would be provided as soon as it is available.
The DfT provided a link, https://pwp.org.uk/wp-content/uploads/2017/03/MPW_Jan08.pdf, to guidance on the use of byelaws and Harbour Directions, including case studies from authorities which had successfully introduced measures and effective enforcement.
D Patient raised the issue of identification of PWCs.  There was discussion of the Merchant Shipping Act requirements for identification.  When the results of the DfT consultation is published, Commissioners would check the specification for registration and legible-sized identification.

75               TREASURER’S REPORT
The MHIC Account balance was £13,892.68.
The independent examiner had approved the accounts.

76               BUOY REPORT
Inspection 24 May 2021
No 19 – OK; light cleaned (new type); new number 9 bubbled but OK.
No 17 – OK; new light cleaned.  The number 1 repaired; OK.
No 16 – OK; cleaned; weedy base; numbers OK.
No 15 – OK; light cleaned (old type), numbers OK.
No 14 – OK; light cleaned (new type); top cleaned; numbers OK.
No 13 – OK: cleaned; weedy base; numbers OK.
No 12 – OK; light cleaned (old type); new number 2 OK; weedy base.
No 11 – OK; cleaned; numbers OK.
No 10 – OK; light cleaned (new type); numbers OK; antifouling on waterline degrading.
No 9 – OK.
Harbour Limit Port – OK; cleaned (old type light); letter T degrading; weedy base; centre armature to renew (in stock).
Harbour Limit Starboard – OK; light cleaned; letters OK; weedy base and barnacles.
Overview – All buoys in serviceable condition, though some improvements to anti bird fouling deterrents are required, particularly on Nos 10 and 14.
Outstanding ground tackle, pennant checks and service remain a priority “when possible”. 
Some buoy numbers are degrading but remain serviceable.
New Herring Point speeding sign – checked; OK.
“LOCK” yellow racing buoy (Blackwater Sailing Club) close to Harbour Limit Port buoy.
New Stock: SL 15 lights; 1 x port (ex 10 tested OK); 1 x starboard complete.
John Dines stated that a vessel had recently moored near Buoy 17.
I Hiner emphasised the high priority of riverbed work this summer and asked for a list of Commissioners who could be contacted at short notice to assist.  This would be mid-July onwards.
77               COVID BUSINESS INTERRUPTION GRANT
P Ellum outlined that the MHIC application last year was turned down.  Further grants had become available this year so P Ellum had put in another application.  Despite the application being submitted promptly, Maldon District Council ruled it out of time.  A further application would be submitted should funds become available.

78               REPORT ON MARINE MANAGEMENT ORGANISATION TRAINING –
DRAFT SE INSHORE PLAN
The training took place on-line.  The MMO presentation included interactive maps.  The Clerk would circulate the link to the Commissioners.  P Ellum and N Harrisson raised the question of how enforceable it was.

79               URGENT ITEMS OF BUSINESS
Item a)       Dredging – I Hiner reported 6 loads taken between Landbreach and Downs Road.  There would be a total of 19, including from near the scrubbing post.
Item b)       Problem at Carr’s Wall – I Hiner reported that the wall was pulling away from the inner concrete standing.  MHIC was “in the loop”.  It was the Environment Agency’s responsibility.  There was discussion.  I Hiner commented that the location was a nip-point and this had implications for high tides.

Printable pdf 15 June 2021 Minutes of Annual Meeting
Minutes of the Annual Meeting of the Commissioners held at the Maldon Little Ship Club, Maldon on Thursday, 15 June 2021 at 7.00 pm.

PRESENT:   I Hiner (Vice Chairman) Meeting Chairman
            M Gibson (Treasurer)          G Courtney
            John Dines   P Ellum
            D Patient       A Wiseman

1          APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, N Cardy, N Harrisson, K Lagan.

2          ELECTION OF CHAIRMAN
I Hiner reported that Jim Dines would stand if proposed.
On being duly proposed and seconded, it was AGREED that James Dines be elected as Chairman for the ensuing year.

3          ELECTION OF VICE-CHAIRMAN
On being duly proposed and seconded, it was AGREED that Ian Hiner be elected as Vice-Chairman for the ensuing year.
I Hiner stated that he would only serve as Vice Chairman for one more year.

4          APPOINTMENT OF TREASURER
On being duly proposed and seconded, it was AGREED that M Gibson be re-appointed as Treasurer to the Commissioners for the ensuing year.
Commissioners thanked the Chairman, Vice Chairman and Treasurer for their work during the year.

5          STATEMENT OF ACCOUNTS 2020 – 2021
It was AGREED that the Accounts for the year 2020 – 2021 be formally adopted.
Harbour Dues were discussed.

6          ANNUAL REPORT 2020 – 2021
The Annual Report was approved subject to some amendments that emphasised that the Commission was maintaining high standards of availability of Aids to Navigation as recorded in the Trinity House database.

7          PORT MARINE SAFETY CODE REVIEW
There was discussion regarding the Port Marine Safety Code and the upgrading of risks regarding Personal Water Craft, particularly in the context of the increase in swimmers, PWCs and paddleboarders using the Harbour.  The Port Marine Safety Code includes all of these and there would be additional mention of safety guidance and bye laws relating to leisure use.