June 2017

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – Thursday, 15 June 2017 at 7 pm to be followed by the Annual General Meeting, to be held in the Maldon Little Ship Club

  • 1.   Apologies for absence.
    2.   Declarations of Personal and Prejudicial Interest.
    3.   To receive and confirm the Minutes of the Meeting held on 27 April 2017.
    4.   Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the   Clerk’s Report).
    5.   Clerk’s Report.
    6.   Treasurer’s Report – the Treasurer to report on any relevant matters.
    7.   To consider the re-appointment of David Patient whose period of appointment ends on
    4 July 2017.
    8.   Buoy report
    9.   Items for the Agenda for the MDC Liaison Meeting, 21 June 2017, 5 pm.
    10. Urgent items of business.

AGENDA FOR ANNUAL MEETING

  • 1.   Apologies for absence.
    2.   To elect the Chairman for the ensuing year.
    3.   To elect a Vice-Chairman for the ensuing year.
    4.   To appoint the Treasurer for the ensuing year.
    5.   Statement of Accounts – to formally adopt the accounts for the year 20016/17 .
    6.   To consider the Draft Annual Report 2016/17.
  • MINUTES OF MEETING – 15 June 2017

    PRESENT:
    Jim Dines (Chairman)
    I Hiner (Vice Chairman)
    N Cardy
    G Courtney
    John Dines
    A Fluker
    D Leggett
    D Patient

    83        APOLOGIES FOR ABSENCE

    Apologies for absence were received from M Gibson, N Harrisson, J Howorth, A Wiseman.

    84        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
    There were none, other than those declared during the meeting.

    85        MINUTES – MEETING 27 APRIL 2017
    The Minutes of the Ordinary Meeting held on 27 April 2017 were formally received.  It was AGREED that the Minutes of the Meeting held on 27 April 2017 be confirmed as a correct record.

    86        MATTERS ARISING
    The Clerk would contact A Fluker regarding clearing the proposed date(s) for the Joint River Safety Meeting against the Maldon District Council schedule.

    87        CLERK’S REPORT
    Item 1 – Trinity House Inspection
    Trinity House had written to confirm that MHIC Local Aids to Navigation had been inspected on 17 May 2017 and found to be in good and efficient order.
    Item 2 – Date for Maldon District Council Liaison Meeting.
    The next MDC Liaison meeting was scheduled for Wednesday, 21 June 2017, 5 pm.
    Item 3 – Response from Commodore, Blackwater Sailing Club
    In response to a thank you from MHIC for the use of the BSC for the MHIC Annual Public Meeting, Commodore Pusey had responded, “You are most welcome and the BSC gives the Harbour Commissioners full support and thanks them for all their efforts and if the Club can be of help at any time then please let me know.”
    Item 4 – Port Guide
    The Port Guide leaflet had been emailed out to the MHIC Contacts Lists and also to the European sailing clubs list.

    88        TREASURER’S REPORT
    I Hiner submitted an invoice for £127.20 expenses which the Clerk would forward to the Treasurer.

    89        TO CONSIDER THE RE-APPOINTMENT OF D PATIENT WHOSE PERIOD OF APPOINTMENT ENDS 4 July 2017
    On being duly proposed and seconded, it was AGREED that D Patient be re-appointed as a Commissioner.

    90        BUOY REPORT
    I Hiner and John Dines had carried out a visual check and clean top and light as required on all buoys on 14 June 2017.
    Condition as previous report, including:
    Buoy No 12 Number failing.
    Buoy No 11 Mechanical damage (repaired afloat).
    Buoy No 9 Refurbished fibreglass buoy fitted (14 June 2017), complete with new anchor point, strengthening of base and resin around damage to base and side.  Filled with 2L plastic containers to assist flotation in event of damage.  Green antifoul (to Trinity House RAL standard), retro reflective strips, buoy designation R.
    Starboard Buoy E (ex No 9) for overhaul.
    Ready for use, in Downs Road Boatyard – Isolated Danger yellow buoy, two port fibreglass buoys.
    Propose to condemn – Buoys J and G due to heavy damage.  Their disposal to be discussed.
    Positions – Buoys No 17 and No 19 have not yet been changed yet due to channel obstruction/yacht moorings.
    Time on buoy work during year 1 June 2016 to 16 May 2017 – I Hiner approx 153 hours plus hours from other Commissioners, bringing the total to 226 hours.

    91        ITEMS FOR THE AGENDA FOR THE MDC LIAISON MEETING, 21 JUNE 2017, 5 PM
    Jim Dines, I Hiner, N Cardy and G Courtney would attend.
    Items for the Agenda:
    ●  Overflowing waste bins on The Quay.
    ●  Tennis court lighting.
    ●  I Hiner reported a blue polypropylene rope left in the Harbour, possibly left over from the Mud Race.  Agenda item – MDC’s remit, including safety assessments.
    ●  Signs at Fullbridge.
    ●  Wet bikes.
    ●  Visitors’ Pontoon, including funding.
    ●  Vessel Peppermint of Spice Island from Heybridge Creek now on the sea wall.
    ●  Heybridge Creek, sea wall, derelict vessels.  MDC jurisdiction.
    ●  Dead mooring off the end of the Prom.
    ●  Feedback from The Quay tour with Ian Butt, MDC.
    ●  Sewage disposal at The Quay and discharges.
    ●  Bradwell Buoy.  Is the MDC the Competent Authority?  This was raised following a memo from the marine Management Organisation asking MHIC for permission to carry out work.  There was discussion of this item.  Ownership was possibly a grey area, it could also be Crown Estates or it could be Mersea and Tollesbury Oyster Company who own the sea bed in the area.  D Leggett suggested that the MHIC boundary map should be sent to the MMO.  Crown Estates had a database of ownership of the sea bed.  There was further discussion that established that Tendring was the authority for licensing the 12-seater passenger boats.

    92        URGENT ITEMS OF BUSINESS
    Item a)            Granaries Wall.  The work at the Granaries Wall was nearly finished.  There had been little noise.  It had been reported on in the Environment Agency Newsletter, June 2017.
    Commissioners expressed concern regarding the poor state of the wall along from the repaired section.
    Item b)            Jim Dines had been out with Roger Gaspar surveying up to Herring Point.  The survey would be continued up to Osea Island and the results would be submitted to UKHO.  R Gaspar would come back to “spot” they buoys and monitor the tide.  D Leggett asked if R Gaspar could survey the tide to compare with the Environment Agency gauge at Heybridge Lock.
    It was noted that there were two channels at Herring Point.  The development of multiple channels was also noted.

    The Chairman closed the meeting at 7.45 pm.

  • MINUTES OF ANNUAL MEETING – 15 June 2017

  • PRESENT:
    Jim Dines (Chairman)
    I Hiner (Vice Chairman)
    N Cardy
    G Courtney
    John Dines
    A Fluker
    D Leggett
    D Patient
    1          APOLOGIES FOR ABSENCE
    Apologies for absence were received from M Gibson, N Harrisson, J Howorth, A Wiseman.
    2          ELECTION OF CHAIRMAN
    On being duly proposed and seconded, it was AGREED that James Dines be elected as Chairman for the ensuing year.
    3          ELECTION OF VICE-CHAIRMAN
    On being duly proposed and seconded, it was AGREED that Ian Hiner be elected as Vice-Chairman for the ensuing year
    4          APPOINTMENT OF TREASURER
    On being duly proposed and seconded, it was AGREED that M Gibson be re-appointed as Treasurer to the Commissioners for the ensuing year.
    5          STATEMENT OF ACCOUNTS 2016 – 2017
    There was discussion regarding boats on moorings having their own insurance.
    It was AGREED that the Accounts for the year 2016 – 2017 be formally adopted.
    6          ANNUAL REPORT 2016 – 2017
    An amendment would be made to clarify the role of Commissioners as Consultees in the matter of the Maldon and Heybridge Central Area Masterplan.  The amended Report would be circulated to Commissioners and then published.

    The Chairman closed the meeting at 8.05 pm.