June 2016

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES OF THE MEETING – 16 June 2016

PRESENT:
Jim Dines (Chairman)
M Gibson (Treasurer)
G Courtney
A Fluker
N Harrisson
D Leggett
D Patient
A Wiseman

71        APOLOGIES FOR ABSENCE
Apologies for absence were received from N Cardy, John Dines, I Hiner and J Howorth.

72        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

73        MINUTES – MEETING 28 APRIL 2016
The Minutes of the Meeting held on 28 April 2016 were formally received.  It was AGREED that the Minutes of the Meeting held on 28 April 2016 be confirmed as a correct record.

74        MATTERS ARISING
● Parking (Minute 70, Item a)
The Chairman reported that there was no further news.
● Sea Planes (Minute 70, Item b)
The Chairman reported that there was no further news.
● The Telegraph (Minute 70, Item c)
The Chairman reported that the River Bailiff had confirmed that the Telegraph’s mooring would be removed.
● Visitors’ Pontoon (Minute 63)
The Chairman reported that there was no further news.  A Fluker reiterated that funding was available.

75        CLERK’S REPORT
Item 1 – Trinity House Inspection of Local Aids to Navigation, 18 May 2016
Trinity House had reported that aids to navigation were “found to be in good and efficient order”.
Item 2 – Port Marine Safety Code
The Port Marine Safety Code had been reviewed and copies would be sent out.
Item 3 – Notes from Meetings
The Notes from the Joint River Safety Meeting and the Annual Public Meeting had been circulated.  The Harbour Contacts List was being continuously updated and the Clerk asked that Commissioners let her know of any additions or amendments that they became aware of.
Item 4 – Trust Port Workshop
This was being staged by the British Ports Association on 5 July 2016 in Ipswich.  It aimed to keep trusts up to date and to demonstrate the benefits of the trust model to the DfT and stakeholders.  The workshop would also provide an opportunity to comment on the revision of Modernising Trust Ports 2 and whether it worked effectively, particularly in the case of smaller ports.  Jim Dines, G Courtney, A Fluker, N Harrisson, I Hiner and the Clerk would attend.

76        TREASURER’S REPORT
The Treasurer stated that there was nothing new to report.

77        RE-APPOINTMENT OF JAMES DINES
On being duly proposed and seconded, it was AGREED that James Dines be re-appointed as a Commissioner.

78        RE-APPOINTMENT OF N HARRISSON
On being duly proposed and seconded, it was AGREED that N Harrisson be re-appointed as a Commissioner.

79        BUOY REPORT
Buoy No 14 had been changed and fitted with new pest control as a trial.
All buoys had buoy device ID Numbers on them.
Buoy No 11 would be due for routine exchange during the week.
On 22 May 2016, Buoy No 15 had been found to have sustained serious damage.  It had been noted as undamaged on 15 May 2016.  A replacement buoy was fitted on 30 May 2016.  Enquiries around The Quay regarding the damage had been made, but no-one knew anything about it.  The River Bailiff had been informed.
There was discussion regarding penalties for damaging buoys.  £2,000 was suggested.  It was suggested that as notice be circulated to the yards regarding buoy damage.

80        URGENT ITEMS OF BUSINESS

Item a)            Granaries Wall.  The proposed meeting scheduled for the previous week had been cancelled.  Funding was an issue.
Item b)            MDC Liaison Meeting.  The Clerk would email Ben Brown, MDC, to seek a suggested date for the meeting.
Item c)            Maldon and Heybridge Masterplan Stakeholders Workshop.  There was general discussion.  A Fluker, A Wiseman and Jim Dines would attend.  The Clerk would RSVP to MDC.
Item d)            MHIC Minutes.  A Fluker asked if MHIC Minutes would be made available to the MDC private area website.  MHIC Minutes were published on the MHIC website ie publicly available, so they were already available to MDC.
Item e)            Behaviour in the Harbour.  N Harrisson asked that feedback should go to the River Bailiff that there was a striking improvement.  This would be passed on at the next MDC Liaison meeting.  G Courtney raised the problem of PWC above Fullbridge and the impact on wildlife.  This was discussed, including implications for a bye-law.

The Chairman closed the meeting at 7.45 pm.

 

MINUTES OF THE ANNUAL MEETING – 16 June 2016

PRESENT:
Jim Dines (Chairman)
M Gibson (Treasurer)
G Courtney
A Fluker
N Harrisson
D Leggett
D Patient
A Wiseman

1          APOLOGIES FOR ABSENCE

Apologies for absence were received from N Cardy, John Dines, I Hiner and J Howorth.

2          ELECTION OF CHAIRMAN
On being duly proposed and seconded, it was AGREED that James Dines be elected as Chairman for the ensuing year.

3          ELECTION OF VICE-CHAIRMAN
On being duly proposed and seconded, it was AGREED that Ian Hiner be elected as Vice-Chairman for the ensuing year

4          APPOINTMENT OF TREASURER
On being duly proposed and seconded, it was AGREED that M Gibson be re-appointed as Treasurer to the Commissioners for the ensuing year.

5          STATEMENT OF ACCOUNTS 2015/16
It was AGREED that the Accounts for the year 2015/16 be formally adopted.

6          ANNUAL REPORT
Some amendments and clarifications were required.  The amended Report would be circulated to Commissioners and then published.

The Chairman closed the meeting at 8.20 pm.