June 2015

AGENDA – Thursday, 18 June 2015 at 7.00 pm, Maldon Little Ship Club

  1. Apologies for absence.
  2. Declarations of Personal and Prejudicial Interest.
  3. New Commissioner from Maldon District Council.
  4. To receive and confirm the Minutes of the Meeting held on 30 April 2015.
  5. Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
  6. Clerk’s Report.
  7. Treasurer’s Report – the Treasurer to report on any relevant matters.
  8. Buoy report
  9. MHIC 150th Anniversary
  10. Urgent items of business.

Followed by

AGENDA FOR ANNUAL MEETING

  1. To receive and confirm the Minutes of the Annual Meeting held on 12 June 2014.
  2. To elect the Chairman for the ensuing year.
  3. To elect a Vice-Chairman for the ensuing year.
  4. To appoint the Treasurer for the ensuing year.
  5. Statement of Accounts – to formally adopt the accounts for the year 20014/15
  6. To consider the Draft Annual Report 2014/15.

NOTE:  The next meeting is scheduled for THURSDAY, 6 AUGUST 2015, 7.00 pm.

 

MINUTES OF THE MEETING – 18 June 2015

PRESENT:
N Harrisson (Chairman)
Jim Dines
N Cardy
G Courtney
M Gibson
I Hiner
D Leggett
D Patient

91        APOLOGIES FOR ABSENCE

Apologies for absence were received from John Dines, A Fluker, J Howorth, A Wiseman.

92        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

There were none, other than those declared during the meeting.

93        NEW COMMISSIONER FROM MALDON DISTRICT COUNCIL

The Chairman announced the new Commissioner, Councillor Adrian Fluker.

94        MINUTES – MEETING 30 APRIL 2015

The Minutes of the Meeting held on 30 April 2015 were formally received.

It was AGREED that the Minutes of the Meeting held on 30 April 2015 be confirmed as a correct record.

95        MATTERS ARISING

It was noted that No 19 buoy had not been moved.

96        CLERK’S REPORT

Item 1 – Sadd’s Wharf possible contaminates (Minute 83, Item 4)

A response, dated 20 May 2015, from Nick Fenwick, Interim Head of Planning Services, MDC had been received.  It stated that MDC Planning Services had liaised with Environmental Health and it was considered that there was no breach of the two planning conditions, ie to provide information regarding contamination and to provide information regarding requirements to remedy any contamination found.

It also stated that risks to the marine environment should be referred to the Environment Agency.

MHIC had written to the Environment Agency asking that they investigate and evaluate the risks to the water and marine environment.  A similar letter had been sent to Natural England in accordance with their remit.  John Whittingdale MP was also sent copies of these letters.  Both the Environment Agency and Natural England had acknowledged receipt.

Item 2 – Trinity House inspection of local aids to navigation

The Trinity House Report of 26 May 2015 stated that buoys were “found to be in good and efficient order except” for four buoys requiring cleaning ie Colliers Reach Harbour Limit, Herring Point No 10, Sewer No 12, Promenade No14.  Nos 10, 12 and 14 had been cleaned and Trinity House informed including photos.  They had been informed that the Harbour Limit buoy would be changed and had asked to be notified when this was done.  (Post meeting note – this latter has been done.)

Item 3 – Insurance

The underwriters had responded to the question regarding the inclusion of buoys under Section 6 of the policy.  The response was that the policy did not cover recovery/removal of wrecked or damaged buoys which belonged to MHIC.  If the buoys belonged to a third party then MHIC would be indemnified subject to a £2,500 excess.

Item 4 – Amendments for approval

Minutes of Meeting 19 March 2015 – Amendments had been made as agreed to Minute 72, 73 and 77.  Notes of Public Meeting 9 April 2015 – Amendment made as agreed to clarify that the facility for two new buoys per year was on a needs basis.

Item 5 – Late additions to Clerk’s Report

Abandoned boat at Carr’s Mill – An email dated 17 June 2015 had been received from Peter Riches, Crown Estate Agent regarding an abandoned boat at Carr’s Mill, asking for assistance towards its removal.  This item was discussed.  The owners of the boat had been asked to remove it.  It was AGREED that this would be followed up in two weeks’ time.  The owners and Greens are discussing.

Filming at Maldon Harbour – An email dated 17 June 2015 had been received from Sharon Rycroft of True North Productions TV Films Company informing MHIC of filming between Tues 30 June and Fri 3 July for the “Homes by the Sea” TV programme.  The email provided details of duration of filming and an outline of the locations.  She asked if MHIC needed further information.  This item was discussed and it was AGREED that a response would be sent thanking them, reminding them of the need for a risk assessment but otherwise that no further information would be required

97        TREASURER’S REPORT

The Treasurer reported that the £132.00 bill from the Auditor had been paid.  There were outstanding invoices for buoy ancillaries (£123.42) and also for printing associated with the 150th Anniversary display boards.

98        BUOY REPORT

A visual check was carried out on 24 May 2015.  Buoy 15 starboard was changed and a refurbished buoy fitted on 2 June 2015.  Buoy 14 port was cleaned; a new Sealite fitted; the paint was deteriorating and it would be changed.  Buoy 10 – bird fouling was noted; the pennent was serviced.  The two Harbour Limit buoys had new plastic buoys and ground tackle changed on 11 June 2015.

Buoys are being identified with a bold tracking letter label.

99        MHIC 150TH ANNIVERSARY

G Courtney displayed the new exhibition boards.  The boards were easy to assemble and portable.  They included the MHIC web address and QR code.  The display was not date-limited by the text and so could be used on into the future.  Commissioners praised the boards and there was a vote of thanks.

The boards will be used at various venues over the coming months including the Library, Town Hall, Barge match, Regatta and Heritage Weekend.  Commissioners were asked to suggest any other events.  D Leggett asked for a list of dates.

The MHIC logo flowerbed in the Promenade Park had been set out and the design was effective.

N Cardy had taken ninety children and teachers from the design competition winner’s school for a river trip on the Viking Saga.

J Howorth reported that the History of the Harbour would be published in three instalments in Maldon Life.

100     URGENT ITEMS OF BUSINESS

Item a)            Filming in the Harbour

Jim Dines is providing the support and safety boats.

Item c)            Pontoon Chain

Jim Dines will take it in or bury it.

Item c)            Moorings at Mill Beach

There was discussion of the location of the moorings which still appear to be further out.  Although they are outside the Harbour, they impinge on traffic in and out.  MDC would be asked for confirmation of exact location and measurements.

Item d)            Moorings

N Cardy reported that he is liaising with the River Bailiff over moving moorings.  There was discussion of mooring location and it was noted that MHIC should be consulted on any further moorings.

Item e)            Strategy Meeting 23 June 2015

There was discussion of MHIC’s role with regards to the Strategy Liaison Consultation.  The Commissioners’ approach was to collate responses and establish if there was anything MHIC could do to help, although some topics on the Strategy Report were outside MHIC’s remit.  It was AGREED that G Courtney would chair the Strategy Meeting.

Item f) Siltation Committee

D Leggett reported that there would be only one Siltation Meeting per year instead of two.  A survey had been carried out and a question remained regarding where the dredge material would go.  There was discussion regarding the possibility of a combined dredging licence with NWL.  It was AGREED that MHIC would write to Afsaneh Janbakhsh of NWL to clarify that MHIC was not in a position to apply for such a licence at this time.

There was discussion of the location of further dredging.  It was AGREED to continue up the river.

The Siltation Committee boat trip will be in October.

The Chairman closed the meeting at 8.15 pm.

MINUTES OF THE ANNUAL MEETING – 18 June 2015

PRESENT:
N Harrisson (Chairman)
Jim Dines
N Cardy
G Courtney
M Gibson
I Hiner
D Leggett
D Patient

1          APOLOGIES FOR ABSENCE
Apologies for absence were received from John Dines, A Fluker, J Howorth, A Wiseman.

2          MINUTES – ANNUAL MEETING 12 JUNE 2014
The Minutes of the Annual Meeting held on 12 June 2014 were formally received.  It was AGREED that the Minutes of the Meeting held on 12 June 2014 be confirmed as a correct record.

3          ELECTION OF CHAIRMAN

On being duly proposed and seconded, it was AGREED that N Harrisson be re-elected as Chairman for the ensuing year.

4          ELECTION OF VICE-CHAIRMAN
On being duly proposed and seconded, it was AGREED that Jim Dines be re-elected as Vice-Chairman for the ensuing year

5          APPOINTMENT OF TREASURER
On being duly proposed and seconded, it was AGREED that M Gibson be re-appointed as Treasurer to the Commissioners for the ensuing year.

6          STATEMENT OF ACCOUNTS 2014/15
It was AGREED that the Accounts for the year 2014/15 be formally adopted.

6          ANNUAL REPORT
Some amendments and clarifications were required.  These to be checked at the next meeting, 6 August 2015.

The Chairman closed the meeting at 8.45 pm.