January 2019

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES – Thursday, 17 January 2019, at 7.00 pm, Maldon Little Ship Club

MINUTES OF MEETING – 17 January 2019
PRESENT
:
I Hiner (Vice Chairman), Chairman of Meeting
M Gibson (Treasurer)
N Cardy
G Courtney
John Dines
J Howorth
D Leggett
D Patient
49        APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, A Fluker, N Harrisson, A Wiseman.

50        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

51        MINUTES – MEETING 29 NOVEMBER 2018
The Minutes of the Ordinary Meeting held on 29 November 2018 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 29 November 2018 be confirmed as a correct record, subject to minor amendment to Minute 37 and Minute 48 b).

52        MATTERS ARISING
Minute 48 b) – The owner of the abandoned yacht had been identified.  There was discussion regarding safety and area of responsibility.
Minute 48 a) – D Patient reported that light pollution from Baltic Wharf, especially from lights at the back, was still a problem.  I Hiner would liaise with Jim Dines.
Minute 44 – G Courtney provided an update.  The web cams had not been installed at MLSC and they had been retrieved.  She had approached the owner of Cook’s shed and the River Bailiff’s shed was also being considered, along with other sites.  John Dines raised the issue of payment for electricity.  It was suggested that this could be mitigated by streaming to their respective websites.
The above three Matters Arising would be added to the Agenda for the forthcoming Maldon District Council Liaison Meeting.

53        CLERK’S REPORT
Item 1 – Spill Kits
The location of the Maldon District Council Spill Kit had been put on the website, as per the River Bailiff’s wording.  The Port Marine Safety Code had been updated with this information and the updated version posted on the website.  Both these were under the Navigation and Safety heading.
Item 2 – Port Waste Management Plan
A response had been sent to the Marine and Coastguard Agency that MHIC do not produce this plan, referring them to the MDC Plan.
Item 3 – Annual Joint River Safety Meeting, Tuesday, 19 March 2019
The Notice of the Meeting had been sent out, including posting on the MHIC website, and arrangements for guest speakers were under way.  Responses had been received from the Police (Toby Speller), Essex and Suffolk Water (Afsaneh Janbakhsh) and the National Trust (David Piper) that they would attend and provide updates.
Item 4 – Annual Public Meeting 2019
Building works at Blackwater Sailing Club were due to start in October 2019.
Commissioners suggested a date in September would be suitable.
Item 5 – Confirmation of dates for MHIC Meetings in 2019
These dates were awaiting final confirmation from MLSC.
Item 6 – Passenger Returns
Passenger Returns were all in, including the first Return from Cambria (Sea-Change Trust).  Richard Titchener, on behalf of the Trust, had written “I am very grateful for the reduction for charities.  Please pass our thanks to the Commissioners.”
Item 7 – The Department for Transport Return had been submitted.

54        TREASURER’S REPORT
The Treasurer reported that there were few outgoings.  The balance on the account was £13,026.00.  The deadline for Harbour Dues payments qualifying for prompt payment discount was 30 January 2019.

55        BUOY REPORT
All buoys were checked on 5 January 2019 (I Hiner, John Dines).  All buoys were clean and condition as previously reported except for Buoy No 11.
Buoy No 11 had been changed on 6 December 2018 (I Hiner, G Courtney) for an overhauled spare, designation letter E.  New numbers and retroreflective tape were fitted.  The damaged buoy, designation P, was removed to 11 Downs Road for inspection and overhaul if possible.
Buoy No 10 light failure (old type) was reported late December.  The light was replaced with new (purchase £234.00), fitted to buoy 24 December 2018 (I Hiner, John Dines).  The new light had been tested, details of settings on file.
The Buoy Condition Report on the website was being updated.

56        DISCHARGE INTO THE HARBOUR
No further update had been received.
57        MDC LIAISON MEETING, 22 JANUARY 2019 – MATTERS FOR THE AGENDA
This was discussed.  The issue of the abandoned yacht at Northey, the Visitors’ Pontoon and the Draft Maldon District Green Infrastructure Strategy would be added to the Agenda.

58        ANNUAL JOINT RIVER SAFETY MEETING, 19 MARCH 2019 – MATTERS FOR THE AGENDA
The Draft Agenda was discussed.  There were concerns about safety in the Harbour and the need to understand what procedures/guidance paddleboarders followed.  A representative from the paddleboarding community would be invited to attend.

59        DRAFT MALDON DISTRICT GREEN INFRASTRUCTURE STRATEGY
Discussed – see Minute 58 above.  Commissioners would seek further information at the MDC Liaison meeting.

60        INSURANCE RENEWAL
The Clerk would seek quotes from at least three sources.  Jim Dines, I Hiner and M Gibson would liaise.  The possibility of a No Claims discount, cover for the Directors, indemnity and the inclusion of the Clerk were identified.

61        URGENT ITEMS OF BUSINESS
Item a)            Dredging.  The start location was considered, suggesting opposite Downs Road yard and possibly opposite the Quay.  25 loads in total.  The MMO imposed restrictions of a stop at the end of March and then start again on 1 October.  This limitation was discussed.  The possibility of dredging causing an increase of siltation at the Quay was considered, but was found to be unlikely.  N Cardy would be meeting the River Bailiff to discuss dredging for MDC on the Quay side.  Dredging opposite the Quay might be delayed to allay concerns regarding the impact on siltation.  Dredging at the boating lake was considered and I Hiner would investigate and liaise with N Cardy.
Item b)            J Howorth reported that the wreck hunters/archaeologists who had been at the Blackwater for a TV programme might return.  This was part of a CITiZAN project in collaboration with MoLA (Museum of London Archaeology).  This was a Defra funded education project.
Item c)            I Hiner raised the General Lighthouse Authority Aids to Navigation Review should anyone wish to respond.
The Chairman closed the meeting at 8.20 pm.

Note:  The next meeting will be on Thursday, 2 May 2019