January 2018

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES – Thursday, 25 January 2018, at 7 pm, Maldon Little Ship Club

MINUTES OF MEETING – 25 January 2018
PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
M Gibson (Treasurer)
N Cardy
G Courtney
John Dines
N Harrisson
J Howorth
D Leggett
D Patient
A Wiseman

45        APOLOGIES FOR ABSENCE
Apologies for absence were received from A Fluker.

46        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

47        MINUTES – MEETING 7 DECEMBER 2017
The Minutes of the Ordinary Meeting held on 7 December 2017 were formally received.  It was AGREED that the Minutes of the Meeting held on 7 December 2017 be confirmed as a correct record, subject to minor amendment to Minute 33.

48        MATTERS ARISING
Discharge in the Harbour (Minute 38)  Commissioners had produced a map.  A Fluker was organising an inspection.

49        CLERK’S REPORT
Item 1- Joint River Safety Meeting , 28 February 2018 (Minute 32)
The Notice for this meeting had been emailed out.  The River Bailiff had confirmed he would attend and had requested that “Enforcement and Prosecutions” appear on his section of the Agenda.  The Marine Police had said they would attend.  The Clerk was following up The Coastguard Agency, Natural England and the Marine Management Organisation.  Richard Holmes, Director of Customers and Community MDC, had confirmed he would attend.
The Clerk would ensure that copies of the Agenda, Attendance Register and any other paperwork would be with Jim Dines, I Hiner and G Courtney before going away in February.
Item 2 – Annual Public Meeting
The Clerk had asked the Blackwater Sailing Club if MHIC could use their room on Tuesday, 23 October 2018.  Cllr Fluker had offered to put this date on the Maldon District Council calendar.
There was a possibility of building works at BSC but Commissioners suggested that the date of 23 October be left in place, pending further update from BSC.
Item 3 – Maldon District Council Liaison Meeting (Minute 43)
Ben Brown had confirmed Tuesday, 30 January 2018 for the meeting.  Jim Dines, I Hiner and G Courtney would attend.
Item 4 – Siltation Committee Notes
A copy of the Notes from meeting on 17 October 2017 had been requested.
Item 5 – Department for Transport Maritime Statistics Report, MSD5 Return for 2017
The MSD5 was due by 31 January 2018, requesting Gross weight of Goods Inwards and Good Outwards for Maldon Harbour.
Item 6 – Insurance Quotes
Renewal of Harbour Insurance was due by 1 March 2018.  Quotes had been requested from Winters, Knighthood, Everards and Alan and Thomas Insurance Group.
Item 7 – Harbour Dues
Passenger Returns showed a total of 7322 passengers as against a total of 6466 in 2016.  Harbour Dues had been received from all vessels except Kitty which was not overdue yet.
Item 8 – Bradwell Power Station
Nigel Monckton, Corporate Communication Manager for Magnox had arranged for monitoring results for 2013 to be provided.

50        TREASURER’S REPORT
The Treasurer reported that the balance on the account was £17,223.02 including the Harbour Dues received so far, with a further £925 due.
The Treasurer would transfer more into the Business Premium account and confirmed that he could transfer back out instantly with the online facility.

51        TO CONSIDER THE RE-APPOINTMENT OF MIKE GIBSON WHOSE PERIOD OF APPOINTMENT ENDS ON 15 FEBRUARY 2018
On being duly proposed and seconded, it was AGREED that Mike Gibson be re-appointed as a Commissioner.

52        BUOY REPORT

I Hiner reported that an inspection afloat had been carried out on Tuesday, 2 January 2018.
All buoys’ condition found to be as before except Buoy 15.
Buoy 15 had suffered crush damage, black scuff marks and water ingress.  It was replaced with a new plastic buoy on 8 January 2018.  The damaged buoy was back at I Hiner’s yard for repair.  There was discussion regarding when the damage had occurred over the December/Christmas period.  It was not clear which vessel had caused the damage.
I Hiner provided the information that buoys cost £410 + £20 for light brackets + collection + work, totalling £600 approx.

53        HARBOUR INSURANCE RENEWAL
Three quotes had been obtained – Winters, Knighthood, and Everards.  These were discussed, including the possibility of a discount, wreck removal clauses and consideration of cost weighed against content.  N Cardy would contact Knighthood and Jim Dines would contact Winters for further information and possible cost reduction.

54        LIGHT POLLUTION (Minute 37)
Commissioners would check whether this had been rectified at the forthcoming MDC Liaison meeting.

55        DISCHARGE INTO THE HARBOUR (Minute 38)
Commissioners had provided a map to A Fluker who was organising an inspection with Environmental Health.

56        DREDGING
N Cardy reported that the new financial year for Essex and Suffolk Water was April to December.  This caused a problem with fitting 25 loads to the financial year.  N Cardy had invoiced for 9 loads and had 6 or 8 loads more.

57        MDC LIAISON MEETING, 30 JANUARY 2018
The Agenda was discussed and it would be sent to MDC.

58        JOINT RIVER SAFETY MEETING, 28 FEBRUARY 2018, DRAFT AGENDA
The Agenda was discussed.  A representative of the Maldon Triathlon would be invited to attend.  The Clerk would establish who from the Barge Operators’ Group would be attending.

59        URGENT ITEMS OF BUSINESS
Item a)            Harbour Dues.  The possibility of capping was considered.  There was general discussion of Harbour Dues and the future.
Item b)            Dumping Licence.  This would be discussed at the next Siltation Committee meeting.
Item c)            Bradwell Power Station development.  Sampling was taking place in the Harbour at least twice a year but it was not clear which organisation was doing this.  This would be followed up at the forthcoming MDC Liaison meeting.
Item d)            Dredging.  N Cardy reported that there would be 25 loads or 12 x 2.  This would be discussed at the next meeting.
Item e)            Sunken boats.  I Hiner enquired if there was news of the sunk boat at Burnham on Crouch.  There was discussion of the implications and consequences should a similar incident occur in Maldon Harbour.
Item f) Web cam.  G Courtney reported that following the proposals at the 150th Anniversary (2014 Minute 50), the live web cam feed had not been set up, but that it should be pursued now.  There could be links to MHIC, MDC and MDC Tourism websites.  Maldon Little Ship Club would be asked if they would host it.  G Courtney would establish costs.  The Commissioners were positive about this proposal subject to costs.  Jim Dines queried if it would be a 24-hour loop which would need checking once a day.

The Chairman closed the meeting at 8.40 pm.