January 2017

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – Thursday, 26 January 2017 at 7.00 pm, Maldon Little Ship Club

1.   Apologies for absence.
2.   Declarations of Personal and Prejudicial Interest.
3.   To receive and confirm the Minutes of the Meeting held on 8 December 2016.
4.   Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
5.   Clerk’s Report.
6.   Treasurer’s Report – the Treasurer to report on any relevant matters.
7.   To consider the re-appointment of I Hiner whose period of appointment ends on 28 January 2017.
8.   Buoy report.
9.   Feedback from MDC Planning and Licensing Committee meeting, Thursday, 19 January 2017 regarding proposals for Maldon and Heybridge Central Area Masterplan.
10.  Dates for MHIC Meetings 2017 to 2018.
11.  Date for next MDC Liaison meeting.
12.  Urgent items of business.

NOTE:  The next meeting is scheduled for THURSDAY, 16 March 2017, 7.00 pm

MINUTES OF MEETING – 26 January 2017

PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
N Cardy
John Dines
A Fluker
M Gibson (Treasurer)
J Howorth
D Leggett
D Patient

47        APOLOGIES FOR ABSENCE

Apologies for absence were received from G Courtney, N Harrisson, A Wiseman.

48        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

48A     MALDON AND HEYBRIDGE MASTERPLAN – INPUT FROM BEN BROWN, MALDON DISTRICT COUNCIL (Extra to the Agenda)
Ben Brown provided copies of the Masterplan document which would be put out to consultation.  He reviewed the document.  The Masterplan comprises a number of separate projects between Maldon and Heybridge, including access between the areas and a heightened public awareness of public access eg connectivity between Fullbridge and the Quay.
Commissioners expressed concern that there had been an absence of consultation with landowners.  B Brown emphasised that this was a plan for consultation, not a finished design.  Commissioners felt that the language in the Masterplan document implied it was finalised.
Commissioners sought clarification of the proposals.  B Brown explained that the consultation period would be at least six weeks and that it was not launched yet.  It would probably commence some time in February/March 2017.  Commissioners were concerned that there were potential misunderstandings and inaccuracies in the Masterplan document.  They stated that there had already been reports in the local paper that indicated that stakeholders had been fully consulted.
B Brown stated that MDC was seeking to identify consultees.  Commissioners pointed out that local businesses had not yet been fully involved.  The Clerk would send a copy of the MHIC Contacts list and the MHIC 150th anniversary Survey Report to B Brown.
Commissioners asked if there were any implications and news regarding Sadd’s Wharf.  B Brown had no new information.  Commissioners were concerned that there might be developments which precluded resurgence of water-borne transport.
A Fluker asked if it were possible for MHIC and local businesses to hold a meeting with the Consultants.  B Brown said that this should be possible.  Jackie Longman was identified as the lead at MDC.  The Clerk would write to J Longman requesting this meeting.
B Brown emphasised that the Masterplan is a 25-year view.  There was discussion regarding the need to consider the future 25+ years and possibilities such as the return of water-borne cargoes.  Stakeholder comments on the Masterplan should include positive suggestions, not just objections, and state what was wanted for the future.

49        MINUTES – MEETING 8 DECEMBER 2016
The Minutes of the Ordinary Meeting held on 8 December 2016 were formally received.  It was AGREED that the Minutes of the Meeting held on 8 December 2016 be confirmed as a correct record.

50        MATTERS ARISING
●  Plans for the Visitors’ Pontoon (Minute 46, Item f)
The need for a further design including a scaled-up drawing and further costings was identified.  It was suggested that the design could be “mocked up” and photographs taken.  A Fluker stated that MDC would need a mini business plan outlining maintenance and money collection.

51        CLERK’S REPORT
Item 1 – Passenger Returns
All Annual Passenger Return forms had been returned and Harbour Dues Invoices sent out.  The deadline for the 10% prompt return discount was 25 January 2017.

Item 2 – Department for Transport Return
The Department for Transport Port Traffic Return had been submitted.

Item 3 – Joint River Safety Meeting, Thursday 23 March 2017
The Public Notice had been circulated and published on the website.  It asked for a separate list of forthcoming events.  The Coastguard Agency, Marine Police and River Bailiff had received invitations to attend and contribute.  The circulation included MHIC’s standard Contacts List, plus the Councillors List.  Courtesy invitations had been sent to Cllrs Lewis, Channer and St Joseph; Maldon Town Council and Mayor; and Ben Brown and Matt Wilson, MDC.  The Clerk was liaising with Richard Titchener.
There would be a full District Council Meeting on that evening so A Fluker would not be able to attend the Joint River Safety Meeting.

Item 4 – Insurance
The port insurance was due at the end of February 2017.  Quotations had been requested from Fowler Penfold, Everards, Knighthood and Winters.  These would be compared.

Extra item – Car Parking
An email from South Essex Parking Partnership (Maldon District) had been received that afternoon regarding a meeting and forwarded to Commissioners.  There was discussion of the changes to the car parking proposals.

52        TREASURER’S REPORT
The Treasurer reported that there was a balance of £10,893 together with receipts which would bring the balance to just approximately £16,000.

53        TO CONSIDER THE RE-APPOINTMENT OF I HINER WHOSE PERIOD OF APPOINTMENT ENDS ON 28 JANUARY 2017
On being duly proposed and seconded, it was AGREED that I Hiner be re-appointed as a Commissioner.

54        BUOY REPORT
3 December 2016 I Hiner and N Harrisson had carried out a check afloat.
10 January 2017 I Hiner carried out a check afloat and identified the following:-
Buoy No 9 – paintwork was failing and was due an overhaul.
Buoy No 11 – previous damage had been repaired afloat.
Buoy No 12 – numbers failing.
Buoy No 13 – was due an overhaul.
Buoy No 14 – top and light were cleaned.
Buoy No 19 – the light was cleaned.
Stock buoys – one yellow buoy “Isolated Danger” was at Downs Road Boatyard ready for use.  Two port buoys, un-numbered, were ready for use.  Starboard buoy ex No 15 had extensive damage and was probably condemned.  One starboard buoy ex No 19 could be overhauled.  One starboard buoy had been partly repaired.
Tackle stock – stainless steel (long link) chain was required, 16 diameter x 130 mm link.

55        FEEDBACK FROM MDC PLANNING AND LICENSING COMMITTEE MEETING, THURSDAY 17 JANUARY 2017 REGARDING PROPOSALS FOR MALDON AND HEYBRIDGE CENTRAL AREA MASTERPLAN
See Minute 48A above.

56        DATES FOR MHIC MEETINGS 2017 TO 2018
Suggested dates were distributed for Commissioners to check.

57        DATE FOR NEXT MDC LIAISON MEETING
There was discussion regarding liaison with B Brown, MDC, regarding the proposals for the Visitors’ Pontoon.  The Clerk would email Ben Brown suggesting dates for a Liaison Meeting during week commencing 27 March 2017, followed up by a meeting on The Quay, preferably Monday 3 April 2017.

58        URGENT ITEMS OF BUSINESS

Item a)   Agenda for the Joint River Safety Meeting, 23 March 2017.  This was discussed.  It would be similar to the previous year with a suggestion that Natural England should be invited to give an input on the Coastal Path.  B Brown was suggested as a possible Chairman.  The Clerk would follow up and liaise with R Titchener.

Item b)  Granaries Wall.  There was no further news.

Item c)  Dredging.  This had not yet started and N Cardy was waiting to hear when the start date would be.

Item d)   Very large barge delivering in the Harbour.  Arrangements for the proposed delivery into the Harbour were discussed.  This included the possible need to move Buoy No 19 temporarily; that draught might be an issue as the barge was coming in loaded; the need to limit speed; the proposed unloading at Sadd’s Quay; health and safety; Harbour dues; the need to check that the operators were suitably insured.  The Commissioners were supportive of this use of the Harbour.

Item e)  Economic impact of tourism.  A Fluker drew Commissioners’ attention to discussion at MDC of a report on the economic impact of tourism which gave a figure of £122M.

The Chairman closed the meeting at 9.20 pm.