January 2015

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – 22 January 2015 at 8.00 pm

  1. Apologies for absence.
  2. Declarations of Personal and Prejudicial Interest.
  3. To receive and confirm the Minutes of the Meeting held on 20 November 2014.
  4. Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
  5. Clerk’s Report.
  6. Treasurer’s Report – the Treasurer to report on any relevant matters.
  7. To consider the re-appointment of Michael Gibson whose period of appointment ends on 14 February 2005
  8. Buoy report
  9. Water dredging pipes
  10. Liaison Meeting with Maldon District Council
  11. Joint River Safety Meeting
  12. Dates for Commissioners’ meetings through to June 2016.
  13. MHIC 150th Anniversary
  14. Urgent items of business.

NOTE:  The next meeting is scheduled for THURSDAY, 19 MARCH 2015.

MINUTES – 22 January 2015 at 8.00 pm

Minutes of the meeting of the Commissioners held at the Maldon Little Ship Club, Maldon on Thursday, 22 January 2015 at 8.00 pm

PRESENT:   N Harrisson (Chairman),  Jim Dines (Vice Chairman),  M Gibson (Treasurer),  N Cardy,  G Courtney,  John Dines,  I Hiner,  J Howorth,  D Leggett,  D Patient

52        APOLOGIES FOR ABSENCE

Apologies for absence were received from A Cheshire, A Wiseman.

53        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

There were none, other than those declared during the meeting.

54        MINUTES – MEETING 20 NOVEMBER 2014

The Minutes of the Meeting held on 20 November 2014 were formally received.

55        MATTERS ARISING

Minute 43, Item 1, Passenger Returns and Invoices for Harbour Dues.  The invoice for Lady of Avenel had not been received by Jim Dines.  The Clerk would email a copy.

56        CLERK’S REPORT

Item 1 – Passenger Returns for 2014/Invoices for Harbour Dues (Minute 43) – The Clerk reported that Returns had been received.  Invoices were sent out on 9 January 2015 and payments were coming in.  Nil returns had been received from Mirius and Thalatta.  Nic Hayward of Thalatta commented in an email “It is a nil return principally because of the Maldon Quay collapse and consequent space constraints.”

Item 2 – Meeting with Local Seamarks Auditor (Minute 43) – The Clerk met with Trevor Harris, Local Seamarks Auditor on 9 December 2015.  The new online PANAR (Providers Aids to Navigation Availability Reporting) was set up.  The records audit report states that “everything was found to be in good order”.

A query was raised regarding the Colliers Reach Harbour Limit Port hand buoy and its status as lit.  This was resolved, and it was confirmed that it has been lit since 2005, as per Trinity House records.

Item 3 – The Quay – The Clerk had received notification from the River Bailiff that contractors had been appointed, planning consent granted by MDC for the main body of work and an application had been made to the MMO for a licence to cover the work.  A meeting for Quay users was being held on 23 January 2015 to explain the works and to meet the contractors.

The venue for the meeting on 23 January 2015 had been changed to the SB Kitty.  G Courtney, John Dines and I Hiner would attend.

Item 4 – Sadd’s Wharf (Minute 51) – The Clerk had obtained a detailed report of the remediation works to be carried out from MDC, which was passed to D Leggett.

Item 5 – Station Road Planning Application for Apartments (Minute 46) – MDC had written to inform MHIC that the application had been withdrawn.

Item 6 – Peter Garrett had sent his best wishes to MHIC.

57        TREASURER’S REPORT

The Treasurer reported a balance of £11,537.70.  Harbour Dues were coming in.

An Invoice from Maldon Little Ship Club had been received.

58        COMMISSIONER

The Clerk reported that the period of appointment of Commissioner M Gibson terminated on 14 February 2015 and asked Commissioners to consider his re-appointment.

It was AGREED that M Gibson be re-appointed as a Commissioner for a further three year period with effect from 15 February 2015.

59        BUOY REPORT

It was reported that a visual inspection and clean had been carried out.  Some buoys would need to be cycled to deal with paint deterioration.  Two new buoys were needed.  The Treasurer stated that the MHIC financial plan included two new buoys per financial year.  It was AGREED to purchase one port and one starboard buoy.

It was suggested that the ex-No 10 buoy could be painted yellow to act as a danger buoy if needed.

The position of No 19 buoy would be checked.

60        WATER DREDGING PIPES

It was reported that the Salt Works pipe was still floating.  It was AGREED that a letter be sent to the Salt Works.

61        LIAISON MEETING WITH MALDON DISTRICT COUNCIL

The Chairman explained that the MDC officers replacing P Garrett were Ben Brown and Roy Read.  The Clerk would email to introduce MHIC and welcome them into their posts.  The email would suggest mid-April dates for the Liaison meeting.

62        JOINT RIVER SAFETY MEETING

The Clerk would establish if the Blackwater Sailing Club was available for Thursday, 26 March 2015.

63        DATES FOR MHIC MEETINGS 2015/2016

The Clerk stated that the Standing Orders required a minimum of six meetings per year and the Annual Meeting is fixed to the third week in June.  In view of the 150th Anniversary events and the availability of twelve Commissioners, it was AGREED to have seven meetings this year.

50        MHIC 150TH ANNIVERSARY

G Courtney and J Howorth explained the plans for the year.  Displays and events are planned for the Quay, in the Town Hall (summer) and in the Library (mid May).  The Exhibition boards will be ready at the beginning of May, consisting of three panels showing the history of MHIC, historic boats, and local industries and businesses.  There will be some advertising in the Standard.

For the logo design competition, G Courtney had visited local schools and arranged with the Head Gardener in the Park that the logo could be used in a planting scheme if it is suitable.  The Chairman, G Courtney, I Hiner and D Patient would judge the competition entries.
For the Anniversary Walk, the use of QR codes (Quick Response ) was suggested.  This would give an interactive element to the map at points of interest.

J Howorth is liaising with Maldon Little Ship Club regarding the feasibility of setting up a web cam.

A group of Commissioners comprising The Chairman, G Courtney, John Dines, I Hiner and D Leggett would meet to “flesh out” the Long Term Strategy Part 2.

51        URGENT ITEMS OF BUSINESS

Item a)            N Cardy reported that dredging was on-going.
Item b)            D Leggett would attend the Siltation Committee.

The Chairman closed the meeting at 9.45 pm.