December 2016

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – Thursday, 8 December 2016 at 7.00 pm, Maldon Little Ship Club

1.   Apologies for absence.
2.   Declarations of Personal and Prejudicial Interest.
3.   To receive and confirm the Minutes of the Meeting held on 6 October 2016.
4.   Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report)
5.   Clerk’s Report.
6.   Treasurer’s Report – the Treasurer to report on any relevant matters.
7.   To consider the re-appointment of A Wiseman whose period of appointment ends on 31 December 2016.
8.   Buoy report.
9.   Granaries Wall.
10.  Feedback from MDC Liaison Meeting, Wednesday 9 November 2016.
11.  Proposals for Maldon and Heybridge Central Area Masterplan.
12.  Urgent items of business.

NOTE:  The next meeting is scheduled for Thursday, 26 January 2017, 7.00 pm.

MINUTES OF MEETING – 8 December 2016

PRESENT:
I Hiner (Vice Chairman)
N Cardy
John Dines
A Fluker
M Gibson (Treasurer)
N Harrisson
J Howorth
D Patient
A Wiseman

35        APOLOGIES FOR ABSENCE
Apologies for absence were received from Jim Dines, G Courtney.

36        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

37        MINUTES – MEETING 6 OCTOBER 2016
The Minutes of the Ordinary Meeting held on 6 October 2016 were formally received.  It was AGREED that the Minutes of the Meeting held on 6 October 2016 be confirmed as a correct record.

38        MATTERS ARISING
There were none.

39        CLERK’S REPORT
Item 1 – Passenger Returns
Annual Passenger Return forms had been sent out at the end of October 2016 (and for SB Dawn in November).  Some responses had already been received, including some nil returns,
Item 2 – Parish Council Briefing on Flooding Issues in and around Heybridge
D Sherman, Senior Principal Planner, MDC, had confirmed that MHIC would be invited to any presentations.  This was discussed.  A Fluker reviewed developments in Heybridge and the effect on drainage and flooding, and the potential impact on the Harbour.
Item 3 – Joint River Safety Meeting, Thursday 23 March 2017
An advance notice had been posted on the MHIC website.  A formal notice would be circulated in the New Year which would include a request for a separate list of forthcoming events.
Item 4 –Cook’s Tea Rooms Planning Application (Item added on day of meeting, 8 December 2016)
MDC had responded to MHIC’s letter of objection to the Cook’s Tea Room development (letter dated 8 December 2017).  The application would be considered at a meeting of the Central Area Planning Committee on 14 December 2016 where MDC had introduced a facility for public speaking at the meeting.
Item 5 – Essex Coastal Forum (Item added on day of meeting, 8 December 2016)
An email had been received (8 December 2017) from Nicky Spurr, Coastal Officer, regarding a study looking at the impacts of Marine Recreational Activities being undertaken for MMO and Natural England by ABP Mer.  This had been forwarded to Commissioners.
Item 6 – Dawn Sailing Barge Trust (Item added on day of meeting, 8 December 2016)
An email had been received (8 December 2017) from G Swift of the Dawn Sailing Trust regarding an informal meeting to discuss the historic waterfront of Hythe Quay and Cook’s Yard.  This had been forwarded to Commissioners.

40        TREASURER’S REPORT
The Treasurer reported that there had been little outgoing.  There was a balance of £11,985.08 plus the renewal of the website hosting (3-yearly fee).

41        TO CONSIDER THE RE-APPOINTMENT OF A WISEMAN WHOSE PERIOD OF APPOINTMENT ENDS ON 31 DECEMBER 2016
On being duly proposed and seconded, it was AGREED that A Wiseman be re-appointed as a Commissioner.

42        BUOY REPORT
I Hiner had been out several times.  MDC buoy number 8 at Hilli Pool was in poor condition and MDC had been informed.
Buoys Nos 10 and 14 – bird scarers were working well.  Buoy No 14 – red paint touch up.  Buoy No 16 – cleaned.
25 October 2016 – I Hiner and G Courtney spent a full day.  A new No 19 plastic buoy was fitted.  Buoys Nos 9, 10, 11 and 12 were checked and serviced.  Buoy No 11 had sustained mechanical damage with a trace of black paint.  This damage had not been reported to MHIC.  John Dines and I Hiner had carried out a resin repair on No 11.
3 November 2016 – I Hiner and N Harrisson had carried out a full inspection and cleaning.  Buoys Nos 9 and 13 would require servicing.


43        GRANARIES WALL

Work was due to start in January 2017.  The Environment Agency had acknowledged that the corner was in poor condition.

44        FEEDBACK FROM MDC LIAISON MEETING HELD ON WEDNESDAY 9 NOVEMBER 2016
I Hiner reviewed the Notes to the meeting.  Note 2 d) – the Tollesbury buoy was now fitted.  Note 10 b) – the start date for dredging had not yet been set.  the area to be covered would be from Buoy No 17 up to Buoy No 19.  Dredging procedures were discussed.

45        PROPOSALS FOR MALDON AND HEYBRIDGE CENTRAL AREA MASTERPLAN
This was discussed and the need for further information was identified, particularly regarding costs.
A sub-committee for Maldon and Heybridge Central Area Masterplan was set up comprising John Dines, N Harrisson, J Howorth and D Patient.  N Harrisson asked for any comments to be fed into the sub-committee with a view to putting an MHIC report together for the MDC Planning and Licensing Committee meeting on 19 January 2017 which would be considering the Masterplan.

46        URGENT ITEMS OF BUSINESS
Item a)            Proposals for Hythe Quay and Cook’s Yard.  There was consideration of the viewpoint and role of MHIC.  John Dines, A Fluker and J Howorth would represent the Commission at the MDC meeting on 13 December 2016.  N Cardy stated that he would attend representing himself (not MHIC).
Item b)            Planning Application for Cook’s Tea Rooms.  MHIC had submitted an objection.  The Clerk would circulate a copy of the MHIC letter of objection prior to the Planning Committee meeting on 14 December 2016.
Item c)            Maldon and Blackwater Coastal Communities meeting 13 October 2016.  This was attended by G Courtney and A Fluker.  It was reported that MDC has a large project with many components, but no recent progress.
Item d)            LIBOR proposed project.  This was discussed and no further action was required.
Item e)            Crown Estates Land – Heybridge Creek to Beeleigh.  The possibilities of this land were discussed.  N Cardy declared a Conflict of Interest.  It was AGREED to write to the Crown Estates stating that at this point in time MHIC did not wish to pursue the lease of this land.

Item f) Plans for the Visitors’ Pontoon.  Further to the MDC Liaison meeting of 9 November 2016, N Cardy had drawn up a design proposing the Pontoon extending to 23 m, with a 14 m hammerhead and two fingers of 10 m.  This could be modified and adjusted.  The approximate cost would be £27K + VAT for the Pontoon and piles, but excluding permissions, gangway, joining etc.  these latter could bring the total to approximately £40K.  There was discussion considering costs and possible funding sources.
Item g)            N Harrisson stated that there had been a population explosion of rats adjacent to the Promenade.

The Vice Chairman closed the meeting at 9.10 pm.