August 2018

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES – Thursday, 17 January 2019, at 7.00 pm, Maldon Little Ship Club

MINUTES OF MEETING – 17 January 2019
PRESENT
:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
M Gibson (Treasurer)
N Cardy
G Courtney
N Harrisson
J Howorth
D Leggett
A Wiseman

7          APOLOGIES FOR ABSENCE
Apologies for absence were received from John Dines, A Fluker, D Patient.

8          DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

9          MINUTES – MEETING 14 JUNE 2018
The Minutes of the Ordinary Meeting held on 14 June 2018 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 14 June 2018 be confirmed as a correct record.
The Minutes of the Annual Meeting held on 14 June 2018 were formally received.  It was AGREED that the Minutes of the Annual Meeting held on 14 June 2018 be confirmed as a correct record.

10        MATTERS ARISING
There were no matters arising.

11        CLERK’S REPORT
Item 1 – Port Marine Safety Code.  The internal review had been completed and the Code published.  The Clerk noted that the Department for Transport Port Marine Safety Code Guide to Good Practice had been updated in February 2018.
Item 2 – Annual Public Meeting, Tuesday, 23 October 2018.  The Notice for this meeting would be circulated in late August and a reminder sent out in October.
Item 3 – HM Merchant Navy Day, Sunday, 7 September 2018, 1230.  An invitation to the Commissioners for this event had been received from the Town Council.

12        TREASURER’S REPORT
The Treasurer reported that the balance on the account was £13,820.79 for the combined account.  £500 had been paid out for the Webcams.

13        BUOY REPORT

I Hiner reported that an inspection had been carried out on Saturday, 28 July 2018.  Buoy condition was found to be as per previous report (11 June 2018) with no further damage or deterioration.
A stock take had been carried out on 9 August 2018 and the record passed to the Clerk.
There were also cost additions to the annual (2018 – 2019) estimates (inc VAT):-
1 x FF200 buoy with light bracket £528
1 x SLL light £240
Buoy numbers £50
Travel/carriage/miscellaneous £200
Heritage Marine supplied paint/resin/miscellaneous plus TS Rigging supplied ropes/pennants £150
The log located by the sea wall and the upturned dinghy (Minute 90) had been recovered by I Hiner and N Harrisson on Saturday, 16 June 2018 and were now secured at 11 Downs Road.
Work in progress was as previously reported:-
Under repair – two starboard buoys
To be ordered – stock ID numbers
For exchange – Buoys 11 and 14
To be undertaken – low tide inspection/repair of mooring tackle

14        VISITORS’ PONTOON (INCLUDING SEWAGE AND PUMP OUT FACILITY)
Jim Dines reported back from the Maldon District Council Liaison Meeting, Tuesday, 26 June 2018.  MDC had put in a bid to the Coastal Revival Fund which would include a pump out facility.
Extract from the Notes of the MDC Liaison Meeting, Note 56
“ . . . the Visitors’ Pontoon would be included in Coastal Revival Fund Bid and would include the pump out facility.  . . .   MDC commented that the extension to the existing Visitors’ Pontoon had been identified as the most cost effective of the pontoons proposed in the Central Area Masterplan.   . . .  The maximum bid for the CRF was £50K which was what had been bid.  Outline figures included £13,422 for the pump out station and £14,000 for connection to the sewer.  Advice was that the pump out station should be on the Pontoon because the Quay flooded. . . . ”
Jim Dines would re-visit the MHIC Visitors’ Pontoon design and provide MDC with drawings and prices.

15        DISCHARGE INTO THE HARBOUR

This had been discussed at the MDC Liaison Meeting, Tuesday, 26 June 2018 (Note 57).  A Fluker had followed up with the Environment Agency to establish a date for inspection.  MDC had reported that there would be more structured parameters with respect to barges and discharge.  A Fluker would be following up the issues of pollution.

16        MHIC SPILL KIT
The MDC spill kit was located on Sailorman.  There was discussion regarding whether MHIC should have one.  It was noted that there was evidence of pumping of discharge (diesel) occasionally but its source had not yet been identified.  The practicability of storage of a MHIC spill kit and the timeliness of its deployment was considered.  D Leggett raised the question of whether a spill kit should be carried on board when buoy inspections were carried out.  Jim Dines and I Hiner would look into cost of a “wheelie bin” type kit.  G Courtney suggested that if MHIC acquire a spill kit, a note should be put on the MHIC website.
G Courtney reported that a boat had caught fire during refuelling at Mill Beach the previous week.

17        WEB CAMS
G Courtney reported a cost of £540 with a 10% discount.  The web cams had been brought to the Maldon Little Ship Club and installation to the building was planned for 22 September 2018, prior to the Maldon Regatta.  MDC Technical Staff Simon Mitchell would arrange setting up and has passed the information to Spenser Clark who would deal with the General Data Protection Regulations.

18        MHIC COMPLIANCE WITH THE GENERAL DATA PROTECTION REGULATIONS
The Clerk would email members of the Contacts List seeking their positive response to continued inclusion and would update the List.  All Contacts List emails would be sent out BCC so recipients could not see other email addresses.
The GDPR Registration fee of £40 was discussed.  Post Meeting Note  The Clerk confirmed that MHIC were currently exempt (ICO, The Data Protection Fee – A guide for Controllers, 1 June 2018, Section 4 Exemptions, paragraph 7).  The matter would need revisiting when the web cams were up and functioning.

19        DATES
a)         The proposed schedule for 2019 meetings was circulated.  The Clerk would check availability with MLSC.
b)         A date of Thursday, 21 March 2019 was proposed for the Joint River Safety Meeting.  The Clerk would check availability with the Blackwater Sailing Club.


20        URGENT ITEMS OF BUSINESS
Item a)            Dredging.  For 2019, this would commence 1 January 2019 and must be finished by 31 March 2019 (25 loads).  6 loads would be taken in October 2018, with the last taken off Downs Road.  There was discussion if more should be taken in the bight (Telegraph); the Telegraph moorings were still there.
Item b)            Harbour returns for Spartacus.  This was discussed in view of Spartacus having a nil Registered Tonnage.  N Cardy offered a voluntary £300 payment for which the Commissioners thanked him.
Item c)            Review of MHIC Financial Regulations.  The Treasurer would undertake this.
Item d)            Towage of commercial vessels.  This was discussed including any need for insurance and tug master’s certificate.
Item e)            Incident Report.  5 August 2018, 1830 – 1845, speeding speed boat, jet skis and other boats at Northey Island which could lead to damage to the saltings.  There was discussion including the need for Notices and for the involvement of MDC.  This matter would be raised at the next MDC Liaison Meeting.
Item f) D Leggett reported that the Marine Management Organisation was undertaking a consultation regarding disturbances and the impact on Marine Conservation Zones.
Item g)            Stock audit.  I Hiner would undertake a stock audit to provide current information for the MHIC Annual Public Meeting in October.

The Chairman closed the meeting at 8.00 pm.

NOTE:  The next meeting is scheduled for THURSDAY, 20 September 2018, 7.00 pm.