August 2016

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES OF THE MEETING – 11 August 2016

PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
John Dines
N Harrisson
D Patient

7          APOLOGIES FOR ABSENCE

Apologies for absence were received from N Cardy, G Courtney, A Fluker, M Gibson, J Howorth, D Leggett and A Wiseman.

8          DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

9          MINUTES – ORDINARY AND ANNUAL MEETINGS 16 JUNE 2016
The Minutes of the Ordinary Meeting held on 16 June 2016 were formally received.  It was AGREED that the Minutes of the Ordinary Meeting held on 16 June 2016 be confirmed as a correct record.
The Minutes of the Annual Meeting held on 16 June 2016 were formally received.  It was AGREED that the Minutes of the Annual Meeting held on 16 June 2016 be confirmed as a correct record.

10        MATTERS ARISING
● Port Aids to Navigation Notice (Minute 79)
A notice clarifying the situation regarding damage to Port Aids to Navigation was discussed.  The notice would be sent out to the MHIC Contacts List and paper copies circulated.
● Trust Ports (Minute 75 Item 4)
There was general discussion regarding Commissioners’ tenure and potential interest in the post of Commissioner.

11        CLERK’S REPORT
Item 1 – Annual Report
The Annual Report had been published and circulated.
Item 2 – Suggested dates for meetings
The Clerk suggested Thursday, 23 March 2017 for the Joint River Safety Meeting and Thursday, 18 May 2017 for the MHIC Annual Public Meeting.  The Clerk would email Commissioners to check that these dates were acceptable and then proceed with clearing the JRS Meeting with R Titchener.

12        TREASURER’S REPORT
The Treasurer had reported that the cheque book was not yet back from the Auditors.  There was nothing further to report.

13        BUOY REPORT
Buoy No 14 light was defective and would be replaced under guarantee.  It would be changed over as soon as possible.
The Yellow Buoy was now painted except for top marks and signage.  The proposed wording was “Danger Keep Clear”.  Its storage was discussed and it would be stored at Downs Road.
I Hiner and G Courtney had carried out a river inspection on 14 July 2016.  Buoy No 13 ground tackle and mooring pennant were corrected.  Buoys Nos 14, 15, 16 and 17 – noted some galvanic action on the eye.  Some floating rubbish was removed.
Repairs to ex 10, ex 14 and ex 11 continues.  Buoys Nos 19, 13, and 9 were due for renewal and overhaul.
I Hiner would be indenting for one new starboard buoy.

14        POSITIONING OF COLLIERS REACH AND HERRING POINT BUOYS
The chart position of these buoys had been checked and plotted.  It was noted that there were inaccuracies in chart plotting software that could lead to anomalous buoy positions.

15        RESPONSE TO MMO REGARDING NORTHUMBRIAN WATER LICENCE TO DREDGE AND DISPOSE
A letter had been sent from MHIC to the Marine Management Organisation.  MDC would also write to the MMO.
Another Siltation Group meeting was expected in September/October.

16        SOUTH EAST MARINE PLAN, MMO CALL FOR EVIDENCE
The Chairman and N Harrison had received a leaflet providing guidance for local councils.  Clarification of what was needed as evidence was required.  The deadline for responses would be checked and further information emailed to all Commissioners.

17        FEEDBACK FROM MDC LIAISON MEETING 13 JULY 2016

The Chairman provided feedback to the meeting.  There had been improvements in speed control.  Some penalties had been issued: three Awareness Courses and two fines.  The Clerk would forward the Notes of the MDC Liaison Meeting when they became available.
There was discussion regarding:
PWC above Fullbridge,
Cooks Tea Rooms Planning Application,
news of sea planes at Osea Island (none).
Maldon Public Hard end marker post.  There was discussion regarding Trinity House’s view that it should be a red can and whether it should be a yellow with a cross.  The Chairman would write to Trinity House.
MDC had a new website and asked that the MHIC website should have links to it.  The Clerk would implement this.

18        SECURITY THREATS TO THE HARBOUR
The current situation was discussed and the duty of care to report anything unusual emphasised.

19       FEEDBACK FROM THE BRITISH PORTS WORKSHOP HELD ON 5 JULY 2016
The Chairman provided feedback.  Any changes to or wind up of a Commissioners’ body would be via a Section 31 notice to the Department of Transport who would adjudicate.

20        FEEDBACK FROM MALDON AND HEYBRIDGE MASTERPLAN STAKEHOLDER WORKSHOP HELD ON 29 JUNE 2016
As none of the attendees were present at the current MHIC meeting, this would be rolled over to the next MHIC meeting.

21        FEEDBACK FROM MALDON AND BLACKWATER COASTAL COMMUNITIES TEAM HELD ON 25 JULY 2016
As none of the attendees were present at the current MHIC meeting, this would be rolled over to the next MHIC meeting.

22        URGENT ITEMS OF BUSINESS
Item a)  Granaries Wall.
The Chairman reported on the meeting between MDC, the Environment Agency and MHIC on 12 July 2016.  There was £616K available from the EA and £400K from the Regional Flood and Coastal Committee.  The price has come down and sheet piling would be used.  There was the possibility that the EA would approach developers who would benefit from the repairs.  The job was now out to competitive tender.  There was a possibility of a January 2017 start.
The Chairman and I Hiner took John Lindsay (EA) and Phillip McLoughlin (EA) out to view the wall from the river.
Item b)  Visitors’ Pontoon.
The Chairman had draft plans of MDC’s proposed modifications to the Visitors’ Pontoon.  The estimated cost of a basic provision would be £25K – £30K.  This had been discussed with MDC.
There was further discussion of dredging and maintenance, responsibility and organisation of these.  Collection of fees at the Visitors’ Pontoon was considered.
Item c)  General.
I Hiner informed the meeting that the Siltation Group river trip was taking place the following week.
There was discussion of small boats swinging athwart the river and causing an obstruction.  This would be followed up.

A page on the MHIC website would be established for eg pictures of detritus found in the river.

The Chairman closed the meeting at 8.30 pm.