August 2014

AGENDA – 7 August 2014

  1. Apologies for absence.
  2. Declarations of Personal and Prejudicial Interest.
  3. To receive and confirm the Minutes of the Meeting held on 12 June 2014.
  4. To receive and confirm the Minutes of the Annual Meeting held on 12 June 2014.
  5. Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
  6. Clerk’s Report.
  7. Treasurer’s Report – the Treasurer to report on any relevant matters.
  8. Buoys – General Report.
  9. Buoys from other sources.
  10. Light Pollution.
  11. Sadd’s Wharf.
  12. Bradwell Legacy Partnership.
  13. Maldon and Heybridge Central Area Masterplan.
  14. Maldon Port Guide.
  15. Tide tables for the website.
  16. Commissioner Vacancy.
  17. Urgent items of business.

NOTE:  The next meeting is scheduled for THURSDAY, 25 SEPTEMBER 2014.

MINUTES OF THE MEETING – 7 AUGUST 2014

PRESENT:
N Harrisson (Chairman)
N Cardy
A Cheshire
M Gibson
I Hiner
J Howorth
D Lawton
D Patient
A Wiseman

7          APOLOGIES FOR ABSENCE

Apologies for absence were received from J Dines (Vice Chairman), G Courtney.

8          DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

There were none, other than those declared during the meeting.

9          MINUTES – MEETING 12 June 2014

The Minutes of the Meeting held on 12 June 2014 were formally received.

A change was required for Minute 67, paragraph 2 from “C Swann reported” to “D Patient reported”.  (Post-meeting note – this change has been made.)

It was AGREED that, subject to the above change being made, the Minutes of the Meeting held on 12 June 2014 be confirmed as a correct record.

10        MINUTES – ANNUAL MEETING 12 June 2014

These appeared correct.  It was AGREED that these would be brought forward for formal approval at the next Annual Meeting, June 2015.

11        MATTERS ARISING

D Patient raised the matter of the delimitation of the Fairway and that everyone should meet to confirm measurements.  This would wait until the Vice-Chairman puts pontoons down.  The Chairman and the Vice-Chairman declared an interest and would not participate in those discussions.

12        CLERK’S REPORT

Item 1 – Maldon Port Guide – The Clerk reported that the Chairman had made some minor amendments to grammar etc.  It was now pending a pdf from MDC.

Item 2 – Cheque Signatories – The Clerk reported that the Vice Chairman, J Dines, and the Clerk, J Stuchbery, had now been added as signatories.

Item 3 – Dates of Meetings 2014/2015 – The Clerk reported that Maldon Little Ship Club had confirmed the dates and times requested by MHIC.

Item 4 – Lighting Issues – Blackwater Trading Estate – The Clerk had written to M Richards following up the lighting issues.  M Richards replied that he had identified the rogue light fittings which would need adjusting by Youngmans and that he would chase this up.

13        TREASURER’S REPORT

MHIC had a balance of £13,005.02.

The accidental overpayment by SB Kitty had been repaid.

Two new buoys had been purchased.  The Chairman confirmed that they were on station.

The Treasurer had prepared cheques to pay J Dines’ and I Hiner’s invoices.

Further minor items were pending.

N Cardy stated that MHIC should ensure that competitive prices were sought, wherever possible.

14        BUOYS – GENERAL REPORT

I Hiner reported that:
Position 17 had a new buoy.
Buoy 15 would be changed due to the breaking down of the gelcoat and I Hiner is overhauling the old buoy 17 to put in its place.
Buoy 10 needed a new mooring pennant rope, gelcoat repair and painting following the incident with SB Thistle.
Harbour Limit Port buoy required a new section of chain.
Others required on-going maintenance.

I Hiner had stick-on numbers in stock.

It was confirmed that the Clerk kept a record of buoy reports.

15        BUOYS FROM SEA SCOUTS

The Sea Scouts would swap their two relatively new buoys for two of MHIC’s old ones.  They would do this without a fee.  The Vice-Chairman would talk to the Scout Leader.  It was AGREED that progress on this would be discussed at the next meeting.

16        LIGHT POLLUTION – BLACKWATER TRADING ESTATE

This still required further improvement.  The Chairman would take some more photographs.  It was AGREED that A Cheshire would send a follow-up email to M Richards.

17        SADD’S WHARF

There was a general discussion of this development.  Matters raised included lighting, potential pollution and the possible presence of a footpath.  There had been an Environmental Study which might provide useful information.  The Chairman and A Cheshire would co-ordinate speaking to contacts at the Environment Agency.

18        BRADWELL LEGACY PARTNERSHIP

J Howorth reported on the BLP meeting which included discussion of boundaries and alternative employment opportunities.  Commissioners discussed the possibility of obtaining sponsorship for buoys.

A Cheshire stated that MDC have a BLP working group and suggested that MHIC contact P Garrett with a view to offering ideas.

J Howorth raised the possibility of BLP support for dredging which might enhance tourism within the Harbour.

19        MALDON AND HEYBRIDGE CENTRAL AREA MASTERPLAN

A Cheshire reported that there was little to impact MHIC as the focus was on S Maldon and N Heybridge garden suburbs, both schemes being out for consultation.  A number of local plans were pending including South Woodham Ferrers.  There were knock-on implications for traffic on the A12.  The timescale for the plan was unsure.  The ECC plan for The Causeway had been resurrected.

20        MALDON PORT GUIDE

The Chairman had this matter in hand.  It had been agreed to split the cost of the 2000 leaflets with MDC meeting half.

It was AGREED that the Clerk would send a copy to Visit Essex.

21        TIDE TABLES FOR THE WEBSITE

It was AGREED that this could be done with a link to the MDC website.

22        VACANCY FOR A COMMISSIONER

This was discussed and it was AGREED that the matter would be brought forward at the next meeting (September 2014).

23        URGENT ITEMS OF BUSINESS

Item a)
The Chairman reported that the buoy at the lock had been dragged as a result of too many boats moored up to it.  The Chairman had spoken to the Lockkeeper regarding the possibility of putting in a lock mooring buoy.

Item b)
Mr Finch’s concerns regarding dredging and the position of his mooring were raised.  A reply from the Clerk had been sent.

Item c)
D Lawton reminded the meeting that next year would be MHIC’s 150th Anniversary and posed the question of how this occasion would be marked.  A Cheshire would like to involve MDC.

Item d)
The Minute Book for 1992 – 2001 will be lodged with Essex Records Office.

Item e)
I Hiner described the incident involving SB Thistle colliding with No 10 buoy.  The buoy was put back on station at the time.  The buoy would need some repair.

The Chairman stated that MHIC had written to Marigold Charters regarding the incident and that MHIC would be invoicing.  There was a discussion of the incident and the issues that this raised.

It was AGREED that the future update of the Port Marine Code would include that boats should have third party insurance, and also there should be an Incident Report.

Item f)
N Cardy praised the cadets’ conduct during the recent Cadets’ Week.

Item g)
An account at the chandlers’ and possible discount were discussed.  D Lawton stated that there was a 10% discount for sailing clubs

Item h)
N Cardy reminded the meeting that the Siltation Group cruise would take place on Friday, 12 September 2014 at 2.30 pm.

Item i)
MHIC would provide appropriate answers to the Trust Port Study.

The Chairman closed the meeting at 9.30 pm.