April 2018

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

MINUTES – Thursday, 26 April 2018, at 7 pm, Maldon Little Ship Club

MINUTES OF MEETING – 26 April 2018
PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
G Courtney
A Fluker
D Patient

72        APOLOGIES FOR ABSENCE

Apologies for absence were received from N Cardy, John Dines, M Gibson, N Harrisson, J Howorth, D Leggett, A Wiseman.

73        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

74        MINUTES – MEETING 22 MARCH 2018
The Minutes of the Ordinary Meeting held on 22 March 2018 were formally received.  It was AGREED that the Minutes of the Meeting held on 22 March 2018 be confirmed as a correct record.

75        MATTERS ARISING
●          Web-cam (Minute 71 b)  G Courtney had identified two or three most-likely web-cams.  Specifications would be sent to Jim Dines.  The wiring had been discussed with Maldon Little Ship Club which uses wifi (TalkTalk) but have had problems and were considering changing to BT.  Hence there were two possibilities; wifi or cable.  The cabling at MLSC was adequate.  Jim Dines reported on an advertisement for 4G cameras (£124 or £145) and would forward details to G Courtney.  Two cameras would be needed.  MLSC would contribute and they would wire them.  The costs would be within the budget set at the last meeting.  G Courtney would clarify when MLSC were changing to BT.  G Courtney had located an expert who would help consider the choice of camera.
The direction of the cameras should be set carefully to avoid aiming them at houses.  Quality of night definition was important.  There was discussion about connection and hardwiring was considered simpler.

76        CLERK’S REPORT
Item 1 – Joint River Safety Meeting, new date 2 May 2018
Guest speakers had been contacted and a new Notice of Date/Time etc emailed out to the Harbour Users’ Contact List.  The Coastguard Agency, the Marine Police, Maldon District Council (Ben Brown), Essex and Suffolk Water and the National Trust had all confirmed that they would attend.  Natural England had provided a statement to be read out, the MMO and Anglian Water had expressed an interest and questions could be sent to them.  The Agenda for the meeting had been emailed out.
Item 2 – Commissioners’ Statement of Interests and Contact Details
Details had been updated.  Copies were handed out at the meeting.  D Patient requested an amendment to his details.

77        TREASURER’S REPORT
The Treasurer had emailed the report.  The Treasurer had provided copies of the two different summaries which should be the Final Accounts for 2017/2018 which were the Income and Expenditure for 2017/18 against 2016/2017 and the Financial Statement for year ending 31 March 2018.  Spartacus levies would be in the next Financial Year.  The year end accounts had been passed to the Examiner.

78        BUOY REPORT

I Hiner had carried out a buoy inspection on 18 and 21 April 2018.  All buoys cleaned and lights washed.  No further damage.  He proposed to exchange/overhaul Buoys 11 and 14 this year.
The Trinity House Inspection of Local Aids to Navigation was scheduled for 16 May 2019.
Noticed:
– one overturned clinker dinghy between the extension of the wall and Buoy 16,
– one overturned white dinghy on the seawall/marsh, the Maldon side of Herring Point,
– a yacht anchored between Buoy 10 and Northey west shore.
30 April 2018 – a log was found adrift in the channel and G Courtney towed it to the marsh near the back channel.  It was secured with mooring stakes and ropes fore and aft by I Hiner and G Courtney at low tide.  This was accessed via the sea wall road using a key from the Heybridge Basin Lock Keeper.  I Hiner now had a key.  The log would be retrieved and disposed of.

79        PORT MARINE SAFETY CODE, DUE FOR INTERNAL REVIEW, MAY 2018
The Port Marine Safety Code was due for Internal Review in May 2018.  I Hiner and G Courtney would review and the Clerk would check Contact Details and amend as necessary.

80        JOINT RIVER SAFETY MEETING, 2 MAY 2018, POINTS TO RAISE/QUESTIONS
I Hiner had put a list of questions together.  There was discussion regarding the Tennis Court floodlights which had been adjusted.
There was discussion regarding the Maldon Riverside Route following an email of 25 April 2018, from Jack Ellum, Public Relations and Dengie Gateway Project Officer.  Jim Dines, on behalf of his boatyard, had written a letter of support.  There was discussion with the suggestion that Information Boards with an accurate history of the Harbour would be useful.  Jim Dines would send a copy of his letter to the Clerk to adjust and send on behalf of MHIC, which would include MHIC’s wish to support the provision of Information Boards and ensure their accuracy.  (Post meeting note – this was done, letter sent by email 29 April 2018).

81        DATE FOR THE NEXT MALDON DISTRICT COUNCIL LIAISON MEETING
It was suggested that this should be towards the end of June 2018.

82        URGENT ITEMS OF BUSINESS
Item a)            Discharge into the Harbour (Minute 69).  I Hiner reported foul discharge at the Queen’s Head with highly unpleasant stench at low tide.  A Fluker had sent off maps and contact details to the Environment Agency but there had not yet a follow-up.
Item b)            Coastal Community Fund bid.  Jim Dines had put in a CCF bid for apprenticeships.  The CCF (A Crowley) had asked him to include information boards and alternative use for the River Bailiff’s hut.

The Chairman closed the meeting at 7.40 pm.

NOTE:  The next meeting is scheduled for THURSDAY, 14 JUNE 2018, 7.00 pm.