April 2016

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – Thursday, 28 April 2016
at 7.00 pm, Maldon Little Ship Club

  1. Apologies for absence.
  2. Declarations of Personal and Prejudicial Interest.
  3. To receive and confirm the Minutes of the Meeting held on 25 February 2016.
  4. Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
  5. Clerk’s Report.
  6. Treasurer’s Report – the Treasurer to report on any relevant matters.
  7. Buoy report.
  8. Joint River Safety meeting feedback.
  9. Granaries Wall – including adjacent wall.
  10. Annual Public Meeting, Thursday 19 May 2016.
  11. Urgent items of business.

NOTE:  The next meeting is scheduled for THURSDAY, 16 JUNE 2016.

MINUTES OF THE MEETING – 28 APRIL 2016

PRESENT:
Jim Dines (Chairman)
I Hiner (Vice Chairman)
M Gibson (Treasurer)
N Cardy
G Courtney
John Dines
A Fluker
J Howorth
D Leggett
D Patient
A Wiseman

60        APOLOGIES FOR ABSENCE
Apologies for absence were received from N Harrisson.

61        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST
There were none, other than those declared during the meeting.

62        MINUTES – MEETING 25 FEBRUARY 2016
The Minutes of the Meeting held on 25 February 2016 were formally received.  It was AGREED that the Minutes of the Meeting held on 25 February 2016 be confirmed as a correct record.

63        MATTERS ARISING
● Visitors’ Pontoon (Minute 55)
N Cardy would look out original drawings.  There was general discussion.  A Fluker queried funding availability.  The possibility of a finger pier was raised.  Problems of crowding were considered.

64     CLERK’S REPORT
Item 1 – Insurance (Minute 51)
The MHIC Combined Policy had been renewed and the updated documentation received.
Item 2 – Harbour Dues (Minute 52)
These had been updated as agreed in the previous meeting with an increase of 2%.  The Clerk was asked to email the new Harbour Dues to the appropriate operators.  (Post meeting note – this was done.)
Item 3 – Trinity House Inspection of Local Aids to Navigation
This was scheduled for Wednesday, 18 May 2016 by Graeme Proctor, Trinity House Inspector of Seamarks.
Item 4 – Port Marine Safety Code
The review was under way.

65        TREASURER’S REPORT
The Treasurer reviewed the Financial Statement for 2015/2016 (attached), describing it as an “uneventful year”.  He noted that expenditure on buoy maintenance had been less than the previous year.  There was discussion of the reserve balance in case of an unusual event eg high tide.  The matter of bank interest rates and the possibility of transfer into a saver account was raised.  The Treasurer would investigate this.
The Accounts had been sent off to the Auditors.

66        BUOY REPORT
Buoy No 10 had been changed.  There was a paint failure due to the paint formulation which was water-based, therefore the paint supplier had been changed.
Buoy No 14 had been changed and was being repainted.  It would be back on-site before the Trinity House Inspection.  Buoy No 11 was ready but would not be fitted before the Trinity House Inspection.  Buoy No 13 still had an upturned sinker but was secure.  This would be rectified.  The starboard hand buoys had suffered heavy damage and had been repaired.
I Hiner had received shackles and pennants and these were stored in a locker.  The hours spent on buoy maintenance would be recorded.

67        JOINT RIVER SAFETY MEETING FEEDBACK
Jim Dines summarised that there was nothing contentious to report.  The Notes would be published shortly.  The meeting was well-attended and productive.
Next year’s Harbour Contacts would be asked to submit dates of events in advance of the meeting.
68        GRANARIES WALL – INCLUDING ADJACENT WALL
There had been a meeting between MDC, EA and MHIC on Monday, 25 April 2016 (Notes and EA Presentation attached.)  Jim Dines reported back.  EA had reviewed the issue of funding which they reported as none.  MHIC had asked EA to examine the piling methods again.  There had been general discussion.  It had been proposed that the next meeting should be mid-June, ahead of the Regional Flood and Coastal Committee (RFCC) in July.

69        ANNUAL PUBLIC MEETING, THURSDAY 19 MAY 2016
The draft Notes were discussed and would be circulated to the Harbour Contacts.

70        URGENT ITEMS OF BUSINESS
Item a)            Additional Permit Parking Notices (South Essex Parking Partnership).  There was discussion of the proposals regarding parking restrictions in the vicinity of Hythe Quay which would create constriction of traffic flow.  Concerns were expressed regarding access for larger vehicles eg emergency services and delivery lorries to the boatyards.  MHIC would object as the proposals would adversely affect service to the Harbour.  A Fluker would take this matter up at MDC and seek an extension of the Consultation Period.
Item b)            Sea planes at Osea.  This was discussed.  MDC had not been approached by Loch Lomond Sea Planes.  A Fluker reviewed the policies of the CAA.
Item c)            N Cardy reported that the Telegraph had moved, leaving its moorings behind.  Jim Dines would write to the River Bailiff regarding their removal.
Item d)            Port Leaflets.  Commissioners would distribute these around the marinas and Yacht Clubs.

The Chairman closed the meeting at 8.00 pm.