April 2015

MALDON HARBOUR IMPROVEMENT COMMISSIONERS

AGENDA – Thursday, 30 April 2015 at 8.00 pm, Maldon Little Ship Club

  1. Apologies for absence.
  2. Declarations of Personal and Prejudicial Interest.
  3. To receive and confirm the Minutes of the Meeting held on 19 March 2015.
  4. Matters arising from the Minutes (not otherwise appearing on either the Agenda or in the Clerk’s Report).
  5. Clerk’s Report .
  6. Treasurer’s Report – the Treasurer to report on any relevant matters.
  7. Buoy report
  8. Sadd’s Wharf
  9. Bradwell Power Station
  10. MHIC 150th Anniversary
  11. To receive the Notes of the Annual Public Meeting held on 9 April 2015 .
  12. Urgent items of business.

NOTE:  The next meeting is scheduled for THURSDAY, 18 JUNE 2015.

MINUTES OF THE MEETING – 30 April 2015

PRESENT:
N Harrisson (Chairman)
Jim Dines
N Cardy
G Courtney
John Dines
M Gibson
I Hiner
J Howorth

79        APOLOGIES FOR ABSENCE

Apologies for absence were received from A Cheshire, D Leggett, D Patient, A Wiseman.

80        DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

There were none, other than those declared during the meeting.

81        MINUTES – MEETING 19 MARCH 2015

The Minutes of the Meeting held on 19 March 2015 were formally received.

It was AGREED that some amendments would be made to Minute 72, 73 and 77 as follows:-
72        COMMISSIONER -It was AGREED that D Patient be re-appointed as a Commissioner for a further three year period with effect from 4 July 2014.
73        BUOY REPORT – General wording – It was reported that a visual check had been carried out on 18 February 2015 and no significant changes had been found..  Two buoys (port and starboard) had been purchased.  No 14 port buoy is being corrected to an intermittent light, a new light being purchased as soon as possible.  Harbour Limit (port and starboard) and No 10 buoys are pending improving weather for inspection and maintenance of mooring chain counterbalance and rope pennants.  No 19 starboard buoy would be modified to protect the light fitting.  Its position was discussed.  It was AGREED that it should be moved slightly to the north, to be done by N Cardy.
77        MHIC 150TH ANNIVERSARY – J Howorth was writing a history of MHIC  . . .

82        MATTERS ARISING

There were none.

83        CLERK’S REPORT

Item 1 – Insurance (Minute 73) – Section 6 of the Insurance Document refers to Vessels.  The underwriters have been asked if this includes buoys.

Item 2 – Port Marine Safety Code (Minute 70, Item 8) – The Port Marine Safety Code has been reviewed and updated.

Item 3 – Trinity House Inspection of Local Aids to Navigation – This will take place on 20 May 2015.  (Their letter 13 April 2015)  They have N Harrisson’s and the Clerk’s contact details, should the need arise.

Item 4 – Sadd’s Wharf, letter regarding contaminates (Minute 78, Item a) – A reply had been received from Matt Leigh, Team Leader, Planning Services, MDC referring to the technical nature of MHIC’s enquiries and stating that MHIC should get a response from Chris Purvis soon.

A response had also been received from John Whittingdale MP who noted the issues MHIC had raised with MDC and offering to pursue the matter if MHIC’s concerns were not fully addressed.

Item 5 – Dredging – Letter to MMO (Minute 78, Item c) – A letter (via email) regarding exemption for dredging in the Harbour was sent to the MMO on 30 March 2015.  A reply had not yet been received and the Clerk had sent a follow-up email (post meeting note – response email has been received from MMO).

84        TREASURER’S REPORT

The Treasurer stated that the Accounts showed a slightly larger deficit than anticipated and that the deficit would grow if Commissioners continued to replace two buoys every year.

85        BUOY REPORT

A visual check was carried out on 18 April 2015 and all were found to be in good order.  An inspection of ground tackle would be done soon.  It was proposed that the ex No 10 port hand buoy be painted yellow and fitted with a lifting eye for use as a danger buoy should the need arise.

The facility to purchase two new buoys per year was discussed and it was AGREED that this would be on the basis of need arising.

86        SADD’S WHARF

As per Clerk’s Report, Minute 83, Item 4 (above).

87        BRADWELL POWER STATION

J Howorth reported that there would be a Bradwell Legacy Partnership meeting on 12 May 2015 at Stow Maries Aerodrome.

88        MHIC 150TH ANNIVERSARY

Consultation strategy responses had been collated.  The results identified a range of issues affecting the river which were discussed by the Commissioners.  Consideration was given to what actions could be taken to improve the Harbour.  The specific issue of sewage was identified in the consultation responses.  Commissioners would put forward the views from the consultation responses to MDC but it would be made clear that these were the views of the respondents and that MHIC were not offering their own opinions.

The results would be emailed to all contacts and put on the website.  Attention would be paid to ensuring the anonymity of respondents.

It was AGREED that a Consultation Meeting would take place.  It was proposed to hold this at the Maldon Little Ship Club on Tuesday, 23 June 2015 at 8 pm (post-meeting note, this arrangement is going ahead).

G Courtney introduced the layout of the Exhibition Board for review and discussion.  It was suggested that the content could be linked to the MHIC website.  A quote of £32 had been obtained from printers for the production of the layout and print of the panels.

It was AGREED that expenditure as per the attached diagram and information sheet could go ahead.

Commissioners discussed participation in the Heritage Weekend run by Maldon Tourist Office in September.  It was proposed to have an MHIC exhibition at MLSC.  It was AGREED that MHIC would go ahead with this exhibition and a rota drawn up to provide support.  J Howorth would deliver a talk.

J Howorth proposed to send an article on the Harbour history to the Maldon and Burnham Times.

G Courtney has received the design for the MHIC logo flower bed from the Head Gardener.

89        NOTES – ANNUAL PUBLIC MEETING 9 APRIL 2015

It was AGREED that Section 2 would be amended to clarify that the provision for two new buoys per years was on a needs basis.

90        URGENT ITEMS OF BUSINESS

Item a)            Wall at The Granaries

This was discussed.  It was not going outside the boundary.  It was noted that it was in a Conservation Area.  The Clerk would send a letter to the Environment Agency, copy to MDC Planning Services, marking the MHIC’s interest in the works.

Item b)            Earlier start time for MHIC meetings

An earlier start time was discussed and, dependent upon agreement from those Commissioners not present, it was AGREED to move the start time to 7 pm.

Item c)            Barge

N Cardy had received a complaint regarding the river being blocked by the barge which was placed for survey at low water.  The barge was located between the jetty barge and Downs Road boatyard, blocking the south side of the river to other traffic over the tide.

Item d)            Moorings

N Cardy reported that moorings are being re-established following dredging.

The Chairman closed the meeting at 9.45 pm.

EXHIBITION BOARD – DIAGRAM AND INFORMATION SHEET

150thBoardLayoutAndCosts30Apr15